Compliance Assistant

In Lebanon, the Syrian crisis continues to generate political, social and economic pressure due to the war in Lebanon and keeps more than 1.5 million refugees in a situation of increasing vulnerability. In this environment of political, economic and social uncertainty, our teams have maintained their high levels of humanitarian response and aid to Lebanon. Likewise, our interventions have been maintained in the Bekaa and northern areas, as well as in the south of the country, with a special focus on working in partnership or in consortium with other organizations and on institutional strengthening of the relationship with both donors. institutional, such as with local authorities and entities. 

To perform a variety of support tasks related to compliance including support during audits and spot checks, and to lead the archiving and consolidation in the mission, in addition to act as the focal point for the annual risk assessment exercise.

Objective 1: To support in the archiving and consolidation within the mission

To ensure that all financial and payment supporting documents are collected from the capital and bases and archived properly according to the archiving policy.

Support in the consolidation report and archiving follow up plan

Follow-ups and ensure required information and/or documentation is uploaded to TEAMS and Gespra

Ensure that files include all required documents and that all documents are properly signed, stamped, translated and well archived

Ensure that all closed contracts are properly consolidated with all financial, technical, logistics, and HR documents according to the consolidation plan and shared with HQ.

Objective 2: To provide support archiving in warehouse in the bases and coordination

Give the support for the bases for proper physical archiving per project following ACF policies.

Ensure the archived documents from all departments are done according to the relevant archiving policy per each department.

Obtain the challenges or gaps between digital and physical archiving.

Follow up the technical workplan and make sure the deadline is respected by the team.

Report to the line manager, any mismatch between digital and physical archiving.

Objective 3: To provide support regarding audits and compliance in the mission

Ensure all the support documents are prepared and reviewed as per the request of external and internal auditors

Follow up any missing/non eligible documents with the relevant department

Obtain supporting documents from HQ for the expenses not taking place in the mission.

Provide support to the auditors during audit exercise, and donor spot checks,

Follow up preventive controls with HQ and provide requested documentation for any incidents’ related requests.

Support in preparing any reports or additional requirements related to audits or spot checks

To do a sample check on the supporting documents of the capital and bases 

To perform any tasks related to compliance as requested by the line manager.

Objective 4: General Department Tasks

Consolidate reports and documentation as requested by line manager

Any other related tasks assigned by the management or the line manager

Action against Hunger is committed to preventing any type of unwanted behaviour at work such as but not limited to sexual harassment, sexual exploitation and abuse, lack of integrity and/or financial misconduct; We expects all staff and volunteers to share this commitment through endorsing our code of conduct and other related policies and only those who share our values and code of conduct will be recruited to work for us.