Logistics Officer

Responsibilities:

Warehouse and Distribution:

• Supervise daily warehouse operations, ensuring optimal storage, inventory accuracy, and effective space utilization.
• Implement and uphold warehouse safety protocols and security measures.
• Coordinate with procurement and program teams for timely delivery and distribution of goods.
• Manage and maintain warehouse infrastructure and records.
• Conduct regular inventory checks (monthly spot checks, quarterly, semi-annual, and annual stock checks) with timely reconciliation.
• Enter all stock and assets purchased into HAND’s inventory system.
• Manage stock releases through HAND’s system with proper documentation (waybills) to the point of usage.
• Keep the commanding officer informed of stock balances, expired items, and any irregularities or discrepancies.
• Actively participate in procurement and distribution planning meetings, providing logistics insights.
• Support program teams with the distribution of supplies to beneficiaries in accordance with warehousing and inventory management guidelines.
• Adhere to HAND’s Warehousing and Inventory Management Manual and Toolkit.
• Prepare and share monthly warehouse stock reports with the operations manager.

Transport & Fleet Management:

• Oversee all vehicle operations, including daily movement planning and allocations.
• Maintain and repair fleet vehicles to ensure safe, efficient operation.
• Conduct daily vehicle checks and ensure regular service and maintenance schedules are met.
• Handle traffic offenses and ensure compliance with vehicle documentation requirements.
• Manage vehicle-related service agreements (maintenance, fueling).
• Monitor fuel consumption, submitting monthly fuel reports.
• Process travel requests, manage trip schedules, and track staff movement.
• Coordinate pick-up/drop-off schedules with drivers and communicate movement plans clearly.
• Ensure cost-efficiency in fleet management and proactive traveler communication.
• Maintain a contact list of preferred service providers, including generator and vehicle maintenance.
• Supervise and provide guidance to drivers.

Asset Management:

• Maintain accurate asset records, including donor, value, and location tracking.
• Oversee asset issuance and returns to/from staff.
• Monitor asset conditions and update asset condition reports regularly.
• Conduct monthly and annual physical asset checks, reporting to the commanding officer.
• Report any asset losses or damages promptly using HAND’s reporting templates.

Administration & Reporting:

• Organize and maintain all logistics files accurately and up-to-date.
• Coordinate, monitor, and guide warehouse staff, drivers, casual laborers, and logistics support personnel.
• Generate and submit regular logistics, vehicle, and generator performance reports.
• Update asset and vehicle cost records monthly, sharing performance and cost analysis with the operations manager.
• Ensure adherence to HAND’s policies and procedures at all times.

Qualifications and Skills

• Minimum of 3 years of experience in logistics with NGOs or international companies.
• Bachelor’s Degree in Business Administration or a related field.
• Strong communication and interpersonal skills.
• Excellent organizational skills.
• Proficiency in Microsoft Office; ERP system knowledge is preferred.
• Fluent in English and Arabic.

This position requires a proactive individual with a keen eye for detail, a commitment to safety, and a collaborative approach to support HAND’s logistics needs effectively.