Finance Officer

Main responsibilities:

• Ensure a rigorous management of the cash and bank.
• Register of the accounting transactions.
• Check and follow up on payments.
• Check and follow up on partners.

Main responsibilities and activities of the Finance Officer can change according to the organization of the work and to the composition of the team.               

Main activities:

Cash flow management and monthly accounting:

• Supervise the management of field cashboxes.
• Perform monthly spot checks cash count with the cash responsible in the fields.
• Assist the finance supervisor in preparing the monthly fund request and cash flow.
• Ensure timely payment process of expenditures related to the operation of MdM programs.
• Ensure timely payment according to the payment schedule.
• Ensure that supporting documents respect the procurement procedure and the commitment of expenditure procedures. Ensure that the documents are uploaded on SharePoint, before processing any payment.
• Check the payments prepared by the cashier before final signature.
• Keep the accountancy through the MDM accountancy system (SAGA) by ensuring financial data is up-to-date and cash/bank books and balances are up to date and accurate on a weekly basis.
• Prepare monthly reconciliation for the cashboxes and bankbooks.
• Prepare monthly consolidation for the cashboxes and bankbooks.
• Import field’s accountancy in SAGA and perform the primary checking.
• Send on monthly basis the accounting file in timely manner.
• Check field’s accounting supporting documents accuracy.
• Conduct monthly visits to MdM field offices.
• Assist the finance department in preparation of audit requirements.
• Provide translation of financial documents when required.
• Assist in preparation of governmental taxes and reports.
• Alert and seek advice from Managers in case of discrepancies (failing in respecting the procedure in term of supporting documents, advances not settled on time, discrepancy in cashbox).

Partners:

• Import partners’ accountancy in SAGA after checking and validating their supporting documents.
• Ensure good archiving, scanning of the accounting, and financial documents in accordance with MdM procedures and follow up on missing documents.
• Check partners’ monthly financial reports.
• Follow up on partners’ budget and forecast on monthly basis.
• Conduct monthly visits to partners’ premises.

         Other:

• Assume part of the responsibilities and tasks during the absence of a team member.
• Perform any other additional duty on request of his/her supervisor.
• Respect MdM principles/values and do not accept gifts in the form of financial or any other compensation (ex: items/materials, food, drinks) from suppliers, traders, contractors, patients/caregivers.
• Assist with preparation of meetings, internal and external training.
• Report Minutes of Meeting when attending office meetings.

This job description can be modified at any time according to changes in MdM activities or in the context with prior notice and agreement between the two parties. On demand of the direct supervisor, other tasks might be added to that present list.

Behaviour:

• To always behave with self-restraint and respect the dignity of the beneficiaries.
• To believe in concepts of equity, human rights, neutrality, and impartiality
• Demonstrate willingness to improve own knowledge and skills by participating in any capacity building activities.
• Respect each team member’s position, work, and specialty.
• Adapt to special situations or demands from supervisor.

Requested Competence/Skills/Profile

• Degree in Finance, economics, business and administration or another relevant field.
• 2 years of experience minimum as accountant or others finance positions with an NGO preferably.
• Experience working with the accounting software SAGA is a plus.
• Experience with financial audit management is an asset.
• Leadership skills with the ability to lead and motivate a team.
• Ability to act as part of a multi-cultural and multi-disciplinary team.
• Ability to organize and prioritize workload, using initiative when appropriate.
• Ability to cope with stress, work under pressure often to strict deadlines.
• Flexibility, adaptability, and patience.
• Analytical and problem-solving skills.
• Proficient spoken and written English and Arabic.
• Cross cultural awareness and sensitivity to cultural differences.
• Good computer skills in MS Office programs, especially in MS Excel.
• A clear understanding of donor compliance and traceability is essential.