Description:
Assignment
The Archiving Assistant works under the direct supervision of the T&C Manager and is responsible for collecting, filing and organizing all paper documentation per ACTED global FLATS filing guidelines.
The Archiving Assistant is also responsible for collecting all scanned documents at ACTED country mission level, for indexing and tagging them, and for uploading them on ACTED servers using the ACTED-Archive software as per ACTED’s procedures on timely manner.
Responsibilities
Document Checks & Archive Upload
Check the quality and exhaustiveness of scanned documents,
Scan and upload missing documents with appropriate equipment in the appropriate format as per ACTED Scanning & Archiving guidelines,
Archive Management
Tag and Index scanned documentation on the ACTED-Archive solution,
Ensure Filing and Indexation of documentation on ACTED Archive solution,
Ensure Accessibility to date to authorized staff,
Provide support to all departments taking part of the ACTED scanning & archive process, in particular Finance, Logistics, HR and Program staff,
Remove all useless and/or very old paper document from the archive room(s) after approval from HQ Transparency & Audit.
Reporting:
Report to ACTED T&C manager on the status of monthly archiving process,
Report any issue in the archiving process,
Report any potential optimization to the archiving process,
Provide support for the good functioning of ACTED T&C department whenever requested by his/her supervisor
Intervention Sectors
Development
Location
- Lebanon
- Beirut
Application Deadline
Organisation
Salary Range
800 to 1200 (USD)
Contract Type
Full Time
Application Submission Guidelines
Applications should be submitted through this Link and should include:
Detailed CV with at least two References, and
Cover letter (max 1 page)
For any question/Clarification, please contact us via email: lebanon.jobs@acted.org.
The deadline for submission is 3 December,2024 . Any incomplete submissions will be disregarded.
“ACTED has a zero-tolerance approach to sexual exploitation, abuse and harassment (SEAH) and ensures that only those who share and demonstrate our values are recruited. All candidates will be subject to satisfactory references and screening checks in line with legal requirements. Any candidate offered a job will sign ACTED’s Code of Conduct and related policies as part of their work contract. All staff are expected to abide by the standards of behaviour outlined in those documents.”
Requires a Cover Letter?
No
Experience Requirements
1 to 2 years
Education Degree
Bachelor Degree
Arabic
Fluent
English
Excellent
French
None
Hide guidelines for wrong answers
No