HR Assistant

Position in the organisation

The Human Resources Assistant is part of the Human Resources department reporting to the Human Resources Manager.

S/he does not manage staff.

Day to day administration and planning

In collaboration with the HR Coordinator, drafts letters for visas and permits of international staff and visitors;

Maintains an up-to-date staff records, including a confidential filing system for all staff and HR processes in soft and hard copies;

Maintains up-to-date insurance records upon arrival and departure of staff; and collaborates on this with the OSM for Syria on this;

Follows up on insurance requests;

Keeps track of holidays and sick leaves of all national  staff;

 Demands visas and travel arrangement bookings for all staff;

Ensures that all job descriptions are updated and uploaded to I-talent;

Adds/removes candidates from I-talent;  

Manages general incoming requests and transfers them to the person in charge;

Prepares contracts to all new staff according to the job offer and ensures their signature on time;

Prepares all staff administrative documentation( staff requests, certificates, deed of discharges);

Prepares the papers of NSSF to register all the staff.

Result area: all administrative issues are followed up in such a matter that they all data are updated on daily basis.

Recruitment & Induction

Prepares vacancy texts and posts them online;

Arranges interviews after coordination with line managers;

Checks references of selected candidates prior to employment;

Assists in preparing for new staff induction plan in collaboration with the HR Coordinator and line managers;

 Give an induction about HR rules.

Prepares and Give offers for the new staff,

Result area: Recruitment processes are implemented in such a way that positions are filled on time;

Payroll

Supports in ensuring that all relevant payroll information is received and processed in a timely manner;

Supports field offices on procedures and questions related to payroll, leave and attendance;

Prepares salary slips and ensures their signature on time;

Assists in the payroll, write the transportation fees for every staff.

Result area: All relevant payroll information is processed in such a way that staff are paid on time.

Policies & Procedures

Assists in updating and researching organisational HR policies and procedures where required;

Provides routine advice on the terms and conditions of employment and personnel procedures;

Promotes War Child’s Policies within Lebanon, especially those related to HR; encourages best practises;

Ensures that all staff accidents are documented, investigated and recommend improvements;

Result area: All policies and procedures are implemented in such a way that staff wellbeing is ensured.

Knowledge and Experience

Bachelor’s degree in Administration or similar degree;

Minimum of 1 year of relevant experience in a similar position preferably within an INGO;

Skills

Strong computer skills, Microsoft office and especially Excel;

Good English skills;

Good Arabic skills;

Cultural sensitivity;

Result-oriented;

Ability to maintain a high level of accuracy confidentiality at all times;

Team player;

Flexibility;

Good facilitation skills;

“Commitment to the vision and goals of War Child Holland, including adherence to the Child Safety Policy, is essential”