Operation Coordinator _Zahle_(Accounting & HR)

Key Areas of Accountability:
Financial Accounting, Reporting, and Control
 Review and verify payments, ensuring compliance with Salam LADC’s policies and
procedures.
 Verify and process payments, reconciliations, and supporting documentation accurately
and on time.
 Coordinate with Salam LADC’s financial partners/donors to ensure smooth processing of
payments and maintain strong banking relationships.
 Collaborate with the logistics officer to ensure accurate and timely stock reconciliation
and reporting.
 Monitor, verify, and replenish petty cash payments, ensuring compliance with internal
policies and procedures.
 Oversee cash replenishments for operational needs, ensuring adequate funds for project
activities.
 Prepare accurate monthly ending balances to support timely resource allocation and
financial planning.
 Prepare any donor-related documents (supporting documents for funds, tracking tools,
bank and cash reconciliations …)
 Track donor box and pay pal accounts.
 Follow-up fundraising campaigns.
Financial Oversight and Collaboration
 Serve as the finance focal point for staff inquiries regarding financial processes and
payments.
 Support any financial review processes by providing timely and accurate documentation.
 Collaborate with relevant staff to prepare and submit financial reports in compliance with
donor requirements.
Compliance and Continuous Improvement

 Ensure all financial processes align with Salam LADC’s internal policies, donor
regulations, and legal standards.
HR Responsibilities
 Process payroll and pay slips, including tracking vacation and sick leave in the system.
 Oversee the hiring process in collaboration with the program officer.
Additional Duties
 Check procurement processes done by logistics, including obtaining quotes from three
different suppliers for significant purchases in line with Salam LADC’s Purchase Policy.
 Maintain and archive all supporting documents in compliance with Salam LADC’s
financial policy.
 Securely handle all monetary assets and checks required for Salam LADC operations.
 Record all transactions on Excel or other accounting software, ensuring monthly
reporting of all expenses.
 Prepare monthly financial accounting records, including expenses reports, payroll, pay
slips, and ending balances, for submission to the Auditor, Program Manager, and
director.
Qualifications:
 Bachelor’s degree in Accounting, Finance, or Business Management.
 Fluency in written and spoken Arabic and English.
Experience and Skills:
 At least 2 years of experience in NGO finance or a related field.
 Prior experience with donor requirements and grants submissions.
 Strong ability to work collaboratively within a team.
 Well-organized with strong time management skills and the ability to meet deadlines.
 Trustworthy and reliable in handling sensitive information.
 Strong analytical skills with attention to accuracy and detail.
Additional Job Responsibilities: The duties and responsibilities as set out above are not
exhaustive, and the role holder may be required to carry out additional duties within the
reasonableness of their level of skills and experience.

Join us at Salam LADC to make a meaningful impact in supporting vulnerable communities
through dedicated and transparent financial and operational management.