Procurement and Logistics officer

1. Sourcing and Purchasing:
   • Identify reliable suppliers and vendors based on quality, cost, and delivery timelines.
   • Negotiate contracts, pricing, and terms of service with suppliers.
   • Prepare and process purchase orders in line with procurement policies.
2. Supplier Management:
   • Maintain a database of approved suppliers and conduct regular evaluations.
   • Resolve issues related to deliveries, quality, or invoice discrepancies.
3. Compliance:
   • Ensure all procurement activities comply with organizational policies and donor regulations.
   • Maintain proper documentation of procurement processes for audits.

Logistics:

4. Inventory and Warehousing:
   • Oversee inventory levels and manage storage facilities.
   • Implement efficient stock control systems to avoid shortages or overstocking.
5. Transportation:
   • Coordinate the transportation of goods and ensure timely delivery to intended destinations.
   • Monitor shipping and customs clearance processes when applicable.
6. Fleet Management:
   • Manage organizational vehicles, ensuring regular maintenance and efficient usage.
   • Maintain vehicle logs and oversee fuel consumption.

General Administration:

7. Develop and maintain detailed procurement and logistics plans aligned with project needs.
8. Provide regular reports on procurement status, supplier performance, and inventory levels.
9. Collaborate with other departments to forecast needs and support operational goals.