Junior Finance Assistant - Tyre

The Finance Assistant will support the Finance Department in day-to-day operations, including processing financial transactions, maintaining accurate records, and ensuring compliance with organizational policies and procedures.

Documentation Management

Ensure all financial documentation is clear and complete, including payments, salaries, and bank documents.

Payment Preparation

Prepare payments (OMT transfers, bank transfers, and cash) for all SHEILD projects.

Coordinate with Logistics Officers to confirm recipients have received their payments.

Reconciliation

Reconcile the petty cash book, SHEILD LBP payments, and VAT payments regularly.

Financial Data Entry

Accurately enter all financial transactions and payment data into the General Ledger (GL) of each project.

Budget Line Allocation

Print purchase requests and payment orders.

Add the appropriate budget line after approval by the Finance Officer and forward them to the Executive Director for signature.

Coordination for Invoice Completion

Work with Logistics Officers to ensure all invoices are complete (with supporting documents such as ID, PR/PO, GRN, phone numbers, delegations, and procurement files as needed).

Ensure all invoices are submitted by the requested dates to proceed with payment processing.

Document Finalization

Ensure all SHEILD documents are reviewed and signed by the Finance Manager, Executive Director, and General Coordinator.

Casual Workers Payment Tracking

Cross-check with Logistics to track working days of casual workers (e.g., warehouse and distribution site workers).

Prepare OMT tables and transfers for payments.

Supplier Receipt Coordination

Coordinate with Logistics Officers to collect receipts from suppliers after payments are made.

Service Provider Contracts

Prepare contracts for service providers (e.g., trainers, drivers, animators, and cleaners) for signature by the Project Manager and the service providers.

Staff Payroll Management

Print payslips for all SHEILD staff

Ensure payslips are signed and attached to payment documentation.

Donor and Audit Documentation

Scan and organize documents requested by donors.

Assist with documentation required for audits and donor verification visits.

Meeting Participation

Attend all meetings related to the Finance Department.

Qualifications and Skills

Essential Qualifications

A degree or diploma in Finance, Accounting, Business Administration, or a related field.

At least one year of relevant work experience in finance, accounting, or related roles.

Skills and Competencies

Strong understanding of financial principles and practices.

Proficiency in financial software and tools (e.g., QuickBooks, Microsoft Excel).

Excellent organizational and time-management skills.

Strong attention to detail and accuracy.

Good communication and interpersonal skills.

Ability to maintain confidentiality and handle sensitive information responsibly.

Desirable Qualifications

Experience working with NGOs or donor-funded projects.

Key Relationships

Internal: Finance Manager/Director, Program Managers, and other team members.

External: Vendors, suppliers, auditors, and banks.

 Working Conditions

Office-based with occasional travel (if applicable).

Standard working hours, with potential for additional hours during peak periods.