Administrative Officer - Community Health Corps

Job Objective:

Ensure the efficient and organized functioning of the office by managing administrative tasks, coordinating office operations, and supporting staff to enhance productivity and service delivery.

Main Tasks:

• Provide administrative and organizational support for office operations.
• Assist with onboarding, payroll processing, and personnel matters.
• Manage logistics, procurement, and vendor coordination to ensure smooth operations.
• Prepare financial documents and support compliance with external audits.
• Manage and maintain office supplies and equipment to facilitate daily operations.
• Handle incoming and outgoing correspondence, including emails, letters, and phone calls.
• Assist in scheduling appointments, meetings, and interviews for management.
• Maintain and update filing systems, databases, and records, ensuring accuracy and confidentiality.
• Process invoices, expense claims, and reimbursements while reconciling financial transactions.
• Assist with budget preparation, monitoring expenses, and generating financial reports as needed.
• Follow up daily with Primary Healthcare Centers (PHCs) and staff to ensure smooth operations.
•  Prepare and compile monthly statistics for PHCs, ensuring accurate reporting.

Job Requirements:

• Bachelor's degree in Public Health or a related field.
• 2-3 years of experience in an administrative role.
• Experience in NGOs, with a strong understanding of PHC operations.
• Strong organizational and time management skills.
• Excellent communication and interpersonal abilities.
• High attention to detail and accuracy in handling financial and administrative tasks.
• Ability to multitask and prioritize workload effectively.