Procurement Officer

Title: Procurement Officer
Location: Beirut with travel to Field Sites
Reports to: Procurement and Operations Manager

Responsibilities

Based in Beirut with travel to Anera Lebanon program field sites as required, the Procurement Officer is a key position within Operations and carries responsibility for the integrity of the Anera procurement system. Procurement Officer must be able to rapidly procure program supplies, services and equipment, whilst ensuring best practices and maintaining audit-compliant records.

Specific responsibilities include:

• Provide procurement services for Anera Lebanon as required
• Implement and / or maintain standard Anera Lebanon procurement policies and procedures and ensure that procurement is carried out in accordance to Anera Lebanon and donor-
specific polices

• Attend all procurement committee meetings.
• Coordinate with Finance, Admin and program departments to ensure integrated internal controls, timely payment of vendors and full, auditable support documentation.
• Ensure that a transparent and responsive procurement process is implemented and maintained; generating bids analysis and Purchase Orders and Payment requests.
• Routinely communicate, coordinate and plan with the relevant requesting staff / programs regarding the order and delivery of supplies.
• Ensure that all supplies, services and equipment required are delivered in time.
• Establish and maintain ethical and professional working relationships with suppliers.
• Maintain supplier information for regularly purchased items and be informed of current local market conditions.
• Support and provide appropriate trainings for procurement and program staff as required.
• Advise the Procurement and Operations Manager of procurement-specific issues or improvements.
• Any other duties or tasked delegated by Procurement and Operations Manager

Expected Deliverables:
• Provide on-time, standard weekly and monthly reports to the Procurement and Operations Manager
• Generate and / or maintain an Anera’s Vendor database
• Generate and / or maintain comprehensive price list for goods, services and equipment purchased by Anera
• Produce routine purchase status reports for Procurement and Operations Manager, Programs and Finance
• Maintain the Anera IOR Tracking Sheet and submit routine reports to the Procurement and Operations Manager

Personal Characteristics:
• Strong sense of personal integrity.
• Attention to detail.
• Ability to multi-task.
• Team spirit and problem-solving abilities.

Job Requirements:
• Knowledge of generic procurement procedures and practices (NGO experience advantageous).
• Familiarity with major donor and local regulations / laws advantageous.
• Three years’ work experience in procurement, at least one year in a supervisory capacity.
• Holder of a valid driving license
• Competent in spoken and written English
• Good mathematical skills.
• Competent use of MS Office and google applications, especially spreadsheets.

Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is required to be able to sit and stand for extended periods of time.

Work Environment:
The work environment characteristics are conducive to conditions in an office environment.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job responsibilities.
This job description does not imply that the stated requirements are the only expectations for the job. Incumbents are expected to perform any other duties that may be assigned. Anera has the right to revise this job description at any time. Anera is an “at-will” employer and as such, neither this job description nor your signature constitutes any form of contractual agreement between you and Anera.