Junior Finance Assistant - (TYRE)

The Finance Assistant will support the Finance Department in day-to-day operations, including processing financial transactions, maintaining accurate records, and ensuring compliance with organizational policies and procedures.

• Documentation Management
• Ensure all financial documentation is clear and complete, including payments, salaries, and bank documents.
• Payment Preparation
• Prepare payments (OMT transfers, bank transfers, and cash) for all SHEILD projects.
• Coordinate with Logistics Officers to confirm recipients have received their payments.
• Reconciliation
• Reconcile the petty cash book, SHEILD LBP payments, and VAT payments regularly.
• Financial Data Entry
• Accurately enter all financial transactions and payment data into the General Ledger (GL) of each project.
• Budget Line Allocation
• Print purchase requests and payment orders.
• Add the appropriate budget line after approval by the Finance Officer and forward them to the Executive Director for signature.
• Coordination for Invoice Completion
• Work with Logistics Officers to ensure all invoices are complete (with supporting documents such as ID, PR/PO, GRN, phone numbers, delegations, and procurement files as needed).
• Ensure all invoices are submitted by the requested dates to proceed with payment processing.
• Document Finalization
• Ensure all SHEILD documents are reviewed and signed by the Finance Manager, Executive Director, and General Coordinator.
• Casual Workers Payment Tracking
• Cross-check with Logistics to track working days of casual workers (e.g., warehouse and distribution site workers).
• Prepare OMT tables and transfers for payments.
• Supplier Receipt Coordination
• Coordinate with Logistics Officers to collect receipts from suppliers after payments are made.
• Service Provider Contracts
• Prepare contracts for service providers (e.g., trainers, drivers, animators, and cleaners) for signature by the Project Manager and the service providers.
• Staff Payroll Management
• Print payslips for all SHEILD staff
• Ensure payslips are signed and attached to payment documentation.
• Donor and Audit Documentation
• Scan and organize documents requested by donors.
• Assist with documentation required for audits and donor verification visits.
• Meeting Participation
• Attend all meetings related to the Finance Department.

Essential Qualifications

• A degree or diploma in Finance, Accounting, Business Administration, or a related field.
• At least one year of relevant work experience in finance, accounting, or related roles.
• Skills and Competencies
• Strong understanding of financial principles and practices.
• Proficiency in financial software and tools (e.g., QuickBooks, Microsoft Excel).
• Excellent organizational and time-management skills.
• Strong attention to detail and accuracy.
• Good communication and interpersonal skills.
• Ability to maintain confidentiality and handle sensitive information responsibly.
• Desirable Qualifications
• Experience working with NGOs or donor-funded projects.

Key Relationships

Internal: Finance Manager/Director, Program Managers, and other team members.

External: Vendors, suppliers, auditors, and banks.

 Working Conditions

Office-based with occasional travel (if applicable).

Standard working hours, with potential for additional hours during peak periods.