Project Officer

 Project Planning

Prepare the work plan and time schedules for implementing the project activities

Support the identification and planning of technical skills and requirements to implement the project as per relevant standards

Program Implementation and follow up:

Coordinate and implement day to day activities with stakeholders in field ensuring that technical quality and standards are considered and respected during project implementation

Ensure activities are on time, target and budget, using effective M&E systems to reach desired impacts

Conduct regular field visits to engage directly with participants and partners, assess project effectiveness, and recommend timely adjustments.

Identify challenges and trouble-shoot any unforeseen challenges during the project implementation

Provide regular and timely updates on progress and challenges to relevant stakeholders

Documenting and Compliance

Keep record of all  activities documents

Maintain project databases and ensure the data is protected from misuse in line with WC’s data protection policy

Ensure staff awareness of, and respect of, WC’s code of conduct, Integrity and Safeguarding Policy as well as procedures and donor requirements

Prepare insightful, context-specific reports highlighting both progress and operational challenges, proposing realistic solutions

Facilitate and document lessons learned and best practices and share them with relevant teams so they can be reflected in project planning and decision making

External Coordination and Stakeholder Engagement

Undertake communication and liaison activities to actively consult and involve participants, key informants, actors, partners and stakeholders in all stages of project design and implementation

Cultivate good relations with key humanitarian actors – local and international, including government authorities, through regular attendance at technical meetings and bilateral meetings

Identify opportunities to collaborate and coordinate efforts with other organizations to ensure our activities build upon - rather than replicate - the work of others

Provide support to partners in project implementation and ensure timely and qualitative implementation of projects by partners

Participate in review meetings with partners, with particular attention given to the relationship aspects of partnership collaboration

Logistics

Contribute to the development of procurement plans

Ensure a proper management and use of the project assets

Finance

Forecast monthly requirements and track project budget

Ensure budget alignment with donor and WCA Requirements

Track Project expenditures and ensure aligning with approved budget

Ensure compliance with financial policies, donor guidelines and internal controls

Prepare and submit Expense Vouchers  to the finance department. 

Ensure that all supporting documents are in place before submission. 

Track submitted vouchers and payments to ensure timely processing. 

Work with implementing partners to ensure timely financial reporting and compliance.

Review partner financial reports and support reconciliation with project budgets. 

Assist in contract and payment processing for vendors and consultants.