Senior Procurement Officer

Job Summary

The Senior Procurement Officer is responsible for managing and overseeing the procurement process to ensure efficient and cost-effective acquisition of goods, services, works and grants in compliance with organizational policies and relevant regulations. The role includes planning, executing, and monitoring procurement activities while maintaining strong relationships with suppliers and ensuring timely delivery of quality products and services.

Key Responsibilities

• Procurement Planning

Develop and implement procurement plans aligned with organizational goals and budgets in coordination with the Procurement and Logistic Manager and the Program teams.

Identify cost-saving opportunities and negotiate contracts to maximize value for money.

Conduct thorough market studies to identify potential suppliers, products, and services

• Tendering and Contract Management

Prepare and issue Requests for Proposals, Invitations to tenders and other solicitation documents.

Evaluate bids, proposals, and quotations in line with pre-established criteria in coordination with the program teams.

Negotiate terms and conditions with suppliers and finalize contracts.

Ensure compliance with legal, ethical, and regulatory requirements.

• Compliance and Risk Management

Ensure procurement activities adhere to internal policies, donor requirements, and international best practices.

Prepare and maintain accurate records of procurement processes for audit purposes by using all Expertise France software and tools.

• Reporting and Documentation

Prepare regular procurement reports, including spend analysis and savings achieved.

Ensure all procurement documentation is complete, accurate, and stored on the organization’s existed contracts management system.

Provide timely updates to management on procurement activities and challenges.

Support and provide appropriate training for procurement and program staff as required.

Advise the Procurement and Operations Manager of procurement-specific issues or improvements.

Any other relevant duties or tasks delegated by Procurement and Operations Manager

• At least 3 years of higher education in law or administrative management
• At least 7 years of experience in procurement and logistics field.
• Proven experience in procurement and logistics management.
• Proven experience in public administration procurement policies and procedures.
• Fluency in French, English & Arabic are required.
• Strong analytical and negotiation skills.
• Excellent communication and interpersonal abilities.
• Familiarity with relevant procurement regulations and best practices.
• Detail-oriented with a focus on accuracy and efficiency.

Knowledge:

• Knowledge of the rules governing the award of public contracts
• Knowledge of EU donor rules is an advantage
• Perfect command of office automation tools

Know-how:

• Good organisational and writing skills
• Excellent analytical and report-writing skills;
• Excellent written and spoken French; English a plus.
• Excellent negotiating skills

People skills:

• Ability to work in a demanding, multicultural environment
• Strong capacity for autonomy, independence of mind and impartiality
• Strong capacity for work, rigour and organisation
• Good interpersonal and teamwork skills
• Ability to work independently
• Ability to work in a difficult environment
• Ability to communicate clearly
• Observer; Available