Admin Officer

We are Tabitha for Relief and Development, and we desire justice, both for people and their communities, so that they flourish. We strive for lasting change for those who live in poverty, are excluded, or are caught in a crisis. We value entrepreneurship and are ready to go off the beaten track. We desire to partner with everyone who shares our mission.

We are looking for an Admin Officer based in our main office with frequent visits to project locations.

How to Apply: Please send your resume and a cover letter to hr@tabithalb.org by Friday May 2, 2025 the latest. The applicant should clearly specify in the subject of the email the position "Admin Officer". Applications that don't follow the guidelines will be disregarded.

About the position: Tabitha is looking for a full time Admin Officer who will be responsible for supporting with the administrative aspects of the Lebanon School Snacks Program in Public Schools.

Responsibilities and Essential Functions:

• Support in oil distribution, including planning, ordering, collection, and checking supporting documents
• Assist with BoB finance payments, ensuring all supporting documents are provided
• Coordinate payments for mother volunteers and workers
• Assist in filling out PRN forms for both the kitchen and community kitchen
• Manage and organize waybills
• Ensure all payments are accompanied by the necessary supporting documents
• Ensure feeding forms and reports are properly completed and collected
• Compile weekly reports (e.g., number of meals served, attendance, issues)
• Follow up with field staff and schools to gather required data
• Verify inventory records for food stocks and supplies
• Schedule and attend coordination meetings with schools and partners
• Track and file delivery notes, invoices, and supporting documents
• Support in organizing visits
• Assist with monitoring activities and data collection
• Help facilitate training sessions or workshops
• Follow up on all payments and collect necessary supporting documents for monthly expense submissions
• Perform other duties as required or assigned

Equal employment opportunity:

Tabitha for Relief and Development is an equal opportunity employer where all individuals are respected, valued, and empowered. We prioritize diversity in backgrounds, perspectives, and expertise to strengthen our collective impact and achieve lasting global change. Discrimination of any kind whether based on race, color, gender identity, gender expression, religion, age, sexual orientation, national or ethnic origin, disability (including HIV/AIDS status), marital status, military veteran status, or any other protected category is not tolerated.

Knowledge, skills and abilities:

• BSc degree in Business Administration, or any related field.
• Good organizational skills.
• Excellent communication and interpersonal skills.
• Ability to work under pressure and meet deadlines.  
• Computer literacy, particularly in Word, Excel and PowerPoint
• Capacity and willingness to travel to the field.
• Fluency in written and spoken Arabic and English.

Experience:

• 1 to 2 years’ work experience.
• Previous experience in NGOs and humanitarian field is an advantage.

Working Conditions:

• Stationed in the main office with frequent visits to project locations.  
• Preferably that candidate resides in the same area.
• The candidate should have a driving license and a car.