- Review purchase requests:
- Review daily the purchase requests and assigns requests to officers based on experience and availability.
- Clarify the request details with requestor if needed.
- Attend the inception meeting for assigned projects.
- Obtain confirmation of funds availability
- Determine procurement methods and procurement plan:
- Determine the solicitation method as per LOG-PROC001-A001.
- Determine if any special donor procurement rules apply.
- Prepare and update the procurement plan for assigned projects.
- Manage purchase requests and identify suppliers:
- Prepare RFQ for simple requests
- Scan the market and the local database and identify suppliers.
- Obtain official quotations
- Prepare the Comparison sheet
- Prepare the purchase order.
- Add the PO details to the PO log
- Obtain supplier confirmation.
- Notify the stock of the expected reception date/time and details.
- Fill the reception form and obtain the requestor acceptance
- Prepare the tender dossier:
- Add the tender details to the Tender Log.
- Prepare the needed documentation for tender dossier as per LOG-PROC-A001.
- Review the prepared tender dossier.
- Publish the approved tender dossier [if public tender].
- Send the approved tender dossier to selected suppliers [if closed].
- Receive tenders from various suppliers.
- Call for a tender opening session.
- Fill minutes of meetings and selection documentation.
- Fill Award decision
- Communicate selection results to suppliers.
- Maintain the contract management:
- Customize the contract template.
- Review and validate the contract.
- Submit the contract for approval by the General Manager.
- Submit completed documentation to the project manager [if project].
- Add the contract information to the Contracts Log
- Request payment [if arcenciel].
- Follow-up on reception and requests the signed “Goods receipt” from the requestor before marking the request as solved.
- Update records, submit reports and handle other tasks:
- Submit a monthly report on activities.
- Scan the market for new suppliers and update the database.
- Supervise the inventory cycle.
- Perform SAP data entry as needed.
- Update the status of the assigned requests on the helpdesk.
- Update the Fleet information
- Follow up the tracking of each vehicle and update the information in the database
- Follow up on the maintenance & repair needs of each vehicle
- Update the fleet database
- Update the Driver’s database
- Report any anomalies in usage or consumption
- Make sure vehicles information are updated in SAP
Intervention Sectors
Business & Economic Policy
Location
- Lebanon
Application Deadline
Organisation
Salary Range
800 to 1200 (USD)
Contract Type
Full Time
Application Submission Guidelines
Arcenciel believes and works on achieving equality between genders as partners of development and ambassadors in promoting gender equality. We aim to empower women in the workplace by offering a supportive benefits package. We work to integrate women into the economic and social aspects of their society by encouraging them to play their part in achieving sustainable development and reaching their full potential in society.
Arcenciel also ensures to the value of the ability and individuality of people with disabilities by providing each individual the opportunities needed to reach their full potential as participants within an inclusive and diversified culture. We affirm that the complete realization of the human rights of all persons with disabilities is an inalienable, integral, and indivisible part of all human rights and fundamental freedoms. Also, arcenciel states its intention and commitment to continuing to pursue the goals of inclusion and empowerment of persons with disabilities and their human rights, well-being, and perspectives.
Arcenciel in Lebanon and its employees and stakeholders abide by Protection from Sexual Exploitation and Abuse (PSEA) and Child Safeguarding Policies.
Arcenciel encourages job seekers with disabilities to apply for vacant positions and engage in economic and social development activities. We commit to providing reasonable accommodation for applicants when requested.
Applicants with disabilities are encouraged to send an email to recruitment@arcenciel.org if they present any requests for reasonable accommodations during the recruitment process.
Requires a Cover Letter?
Yes
Experience Requirements
3 to 5 years
Education Degree
Bachelor Degree
Arabic
Fluent
English
Fluent
French
Good
Hide guidelines for wrong answers
No