SUPPLY OF LAPTOPS

A. INSTRUCTIONS FOR PROPOSAL PREPARATION

Cost Proposal and Technical Proposal.

Offerors are required to submit two separate proposals:
1. Technical Proposal
2. Budget Proposal
Both proposals should be submitted via email. The Technical Proposal should detail the approach, methodology, and
qualifications. The Budget Proposal should contain sufficient detail to allow for an evaluation of the individual cost
elements and must be submitted in the U.S. Dollars only.
The Michel Daher Social Foundation (MDSF) reserves the right to request additional information to support the detailed
cost and price breakdown.

B. INSTRUCTIONS FOR SUBMISSION OF PROPOSAL
1. Prepare Your Bid Documents
Please submit the following documents via email to procurement@daherfoundation.org by May 26, 2025:
● Technical Proposal: Fill the attached ANNEX A
● Financial Proposal: Filled the attached ANNEX B
The technical and price proposals shall be separately bound.
2. Submit Your Bid
All responses to this RFP must be received no later than the submission deadline on the cover page (May 26, 2025).
The subject line must include the TOR title: RFP: IGNITE_MDSF25-004 Supply of 40 Laptops
Incomplete submissions or those without the correct subject will not be considered.
Faxed offers are not acceptable.
3. Required Documents:
● Technical Proposal
● Financial Proposal
● Copy of ID
● MOF Certificate

V. CRITERIA FOR EVALUATION
Michel Daher Social Foundation - MDSF will evaluate proposals based on a best-value determination; Offerors should
submit their most competitive price proposal. Proposals will be evaluated using the following criteria:
● Technical Evaluation 30%: Laptop specifications, warranty, delivery timeline
● Financial Evaluation 70%: Cost-effectiveness and competitiveness.

The evaluation committee will review the technical proposal based upon the technical criteria listed above. The cost
proposals will be reviewed to ensure they are complete and free of computational errors. The committee will also assess
the reasonableness of costs and the cost-effectiveness of the budget, and will determine whether the costs reflect a clear
understanding of project requirements. A contract will be offered to the responsible Offeror whose proposal follows the
RFP instructions and is judged to be the most advantageous to Michel Daher Social Foundation – MDSF.

VI. SOLICITATION PROCESS
Once the RFP is released, the Offerors must prepare a formal proposal to be sent to the contact person at Michel Daher
Social Foundation as indicated in Section IV (b) (1). The submitted proposals will be reviewed against the criteria for
evaluation defined in Section V above and rated on their ability to satisfy the requirements stated in this RFP document. A
preferred Offeror will be chosen and formally notified. A formal contract will be negotiated with the selected Offeror and,
if endorsed, the Offeror will begin work on the project.

VII. TERMS AND CONDITIONS
A. LATE SUBMISSIONS
Proposals received after the submission deadline stated in the cover page of this RFP may not be considered. Offerors will
be held responsible for ensuring their quotations are received according to the instructions stated herein. A late offer will
be considered if the cause was attributable to Michel Daher Social Foundation – MDSF or its employees/agents, or if it is in
the best interest of Michel Daher Social Foundation – MDSF.

B. MODIFICATION OF RFP REQUIREMENTS
Michel Daher Social Foundation – MDSF retains the right to terminate the RFP or modify the requirements upon
notification to Offerors.

C. WITHDRAWALS OF PROPOSALS
Proposals may be withdrawn by written notice via email at any time before award. Proposals may be withdrawn in person
by an Offeror or authorized representative, if the representative’s identity is made known and the representative signs a
receipt for the proposal before award.

D. RIGHT OF NEGOTIATION AND ACCEPTANCE OF PROPOSAL
This RFP represents a definition of requirements and is an invitation for submission of proposals. Michel Daher Social
Foundation – MDSF reserves the right to fund/award any or none of the submitted proposals. No commitment is made,
either expressed or implied, to compensate Offerors for costs incurred in the preparation and submission of their proposal.
Michel Daher Social Foundation – MDSF may reject any proposal that is nonresponsive. A responsive proposal is one that
complies with all terms and conditions of the RFP. A proposal must be complete, signed by an authorized signatory, and
delivered no later than the submission time and date indicated on the cover sheet of this RFP. Michel Daher Social
Foundation – MDSF may reserve the right to waive any minor discrepancies in a proposal.
Michel Daher Social Foundation – MDSF reserves the right to issue an award based on the initial evaluation of proposals
without discussion. Michel Daher Social Foundation – MDSF also reserves the right to enter into best and final negotiations
with any responsive Offerors for all or part of the proposed scope.

E. VALIDITY OF PROPOSAL
Proposals submitted shall remain open for acceptance for Thirty (30) Days from the last date specified for receipt of
proposals. This includes, but is not limited to, pricing, terms and conditions, service levels, and all other information. If your
organization is awarded the contract, all information in the RFP and negotiation process is contractually binding.