Finance and Logistics Assistant ( This vacancy is for "Un Ponte Per")

 VACANCY

Finance and Logistics Assistant

**This vacancy is for Un Ponte Per**

JOB DETAILS

Duty Station: Beirut, Lebanon
Contract Type: Full-time, Fixed term
Reporting to: UPP Finance Officer / Head of Mission
Salary: As per UPP scale
Hours: 40 hours per week (FTE)

PRESENTATION

Un Ponte Per (UPP) is an Italian NGO established in 1991. It started its activities as “Un ponte per Baghdad”, in the aftermath of the first Gulf war, with the aim of organizing solidarity initiatives in support of the Iraqi civilian population. UPP missions expanded to include other Middle Eastern and Mediterranean countries. UPP aims at preventing armed conflicts, protecting human rights and supporting local civil society, especially in the Middle East, by promoting the nexus between its humanitarian, peacebuilding and development programs. UPP in Lebanon seeks to promote the principles of peace, human rights and solidarity among people and communities.

For further information, please refer to our website: www.unponteper.it/en/

ROLE OVERVIEW

The Finance and Logistics Assistant will provide essential support to the finance and logistics functions of UPP Lebanon. The position is based in Beirut and plays a cross-cutting role in ensuring that financial and logistical procedures are well-coordinated and aligned with both internal policies and donor requirements.

KEY RESPONSIBILITIES

1. Financial Transactions and Accounting

• Process payment requests and prepare supporting documentation.
• Maintain and update cashbooks and accounting ledgers in both hard and digital formats.
• Ensure proper filing and archiving of financial documents.
• Support reconciliation of bank and cash accounts on a monthly basis.

2. Reporting and Compliance

• Assist in preparing monthly financial reports for internal review and donor reporting.
• Ensure that expenditures comply with donor regulations and UPP’s internal financial policies.
• Collaborate with project teams to ensure timely and accurate financial documentation.

3. Logistics and Procurement

• Support in the preparation and follow-up of purchase requests, quotations, and purchase orders.
• Assist in identifying suppliers, collecting offers, and organizing procurement files in line with UPP procedures.
• Coordinate with suppliers and service providers for deliveries and contracts.

4. Administrative and Audit Support

• Support the preparation of documentation for internal and external audits.
• Assist in managing contracts, invoices, and payment tracking for suppliers and service providers.
• Maintain organized archives of financial, administrative, and contractual documents.

5. Coordination

• Work closely with the Finance Officer and Program team to provide financial support across projects.
• Liaise with external service providers (e.g. banks, suppliers, auditors) when required.
• Support in the translation or clarification of financial documentation, as needed.

REQUIREMENTS AND QUALIFICATIONS

Essential

• Bachelor’s degree in Accounting, Finance, or a related field.
• Minimum 2 years of experience in a finance or accounting role.
• Knowledge of basic accounting principles and financial reporting.
• Proficient in Microsoft Excel and accounting software.
• Attention to detail and ability to meet deadlines.
• Fluency in Arabic and good command of English (written and spoken).

Desirable

• Previous experience with NGOs or international organizations.
• Familiarity with donor regulations (AICS, EU, UN, etc.).
• Experience with financial documentation for audits.

HOW TO APPLY

Interested candidates should send their CV and a motivation letter to beirut@unponteper.it , mentioning “Finance and Logistics Assistant – Name Surname” in the subject line. Only Shortlisted candidates will be contacted.