Project Assistant - Food Security Project (Pending for Donor Approval)

The Project Assistant supports the Nation Station Project Coordinator and the project team in the implementation of a Food Security humanitarian project (distribution of dry food parcels to vulnerable households), ensuring efficient administrative and logistical processes, and contributing to effective communication and reporting.

The Project Assistant works primarily from Nation Station’s office/warehouse in Beirut, with frequent field visits to project sites in the Beirut Southern Suburbs.

The Project Assistant reports to the Nation Station Project Coordinator.

Tasks and Responsibilities:

• Project Implementation Support:
  • Assists in the day-to-day implementation of project activities, ensuring adherence to project plans and timelines.
  • Takes charge of the preparation of the food parcels, and is present during distributions to ensure quality and proper targeting.
  • Provides logistical support for project events, including distributions, community meetings, etc. (venue preparation, material preparation, participant registration, etc.).
  • Supports the preparation of distribution plans and beneficiary lists.
  • Assists in the implementation of community mobilization activities.
  • Maintains project inventory and ensures the proper use and storage of project equipment and supplies.
  • Facilitates communication and information flow within the project team and with external stakeholders.
  • Provides administrative support to the project team, including filing, photocopying, and data entry.
• Project Reporting and Communication Support:
  • Assists in the collection and compilation of data for project monitoring and reporting purposes.
  • Maintains and organizes project documents, records, and databases.
  • Supports the preparation of project reports, presentations, and other communication materials.
  • Assists in ensuring the visibility of the project in accordance with Mada, Nation Station, and donor requirements.
  • Supports the documentation of project activities, success stories, and lessons learned.
• Field Support:
  • Accompanies the Project Coordinator on field visits to provide logistical and administrative support.
  • Assists in beneficiary registration, distribution monitoring, and community consultations.
  • Supports the establishment and maintenance of relationships with local stakeholders.

Qualifications:

• Bachelor’s degree in social sciences, development studies, business administration, or a related field.
• 1-2 years of experience in providing administrative or project support, preferably in an NGO setting.
• Excellent communication and interpersonal skills.
• Proficiency in Arabic and medium-level English (written and spoken).
• Computer skills, including Microsoft Office Suite (Word, Excel, PowerPoint).
• Ability to work effectively in a team.
• Flexibility and willingness to travel to project sites as needed.