Logistics Coordinator

General Objectives:

The logistics coordinator pilot logistics activities of the mission to ensure the smooth running of SI programs in the country. S/He ensures the implementation of SI procedures and logistics tools on the mission and ensure their compliance and their proper use.
S/He helps define the mission strategy, drafting and design projects necessary means and activities SI.
S/He supports the head of mission in the operational safety.
S/He is the referent on the mission and the link between headquarters and the mission for any issue related to logistics

List of main tasks:

Fleet (Vehicles and Thermal equipment) management

• Size the fleet and thermal park based activities and ensure its homogeneity

• Ensure the pooling of vehicles at bases

• Oversee the planning and execution of maintenance and repair of the fleet

• Define the composition of batches of board and verify their implementation

• Define rules regarding travel of vehicles and persons according to SI procedures

• Analyze the monthly consumption related to the fleet

• Establish a procurement strategy for fuel, spare parts and consumables

• Supervise the administrative documents related thermal equipment (log book, contracts, insurance ...)

Technical Equipment Management

• Develop a strategy for renewing equipment

• Size the equipment fleet based on activities and ensured the homogeneity of the fleet and respect SI standards

• Ensure that the pooling of resources in the mission.

Management of communications systems and telecommunications

• Size the communication network based on the needs of the mission, the financial opportunities and constraints

related to the mission.

• “etre le garant” of compliance with current legislation regarding radio communications equipment

• Ensure the functioning and proper use of communications equipment and compliance with SI communication

procedures and protocols.

Management and monitoring of IT assets

• Size the computer park of the mission

• Ensure the establishment of a backup, data protection and update the antivirus.

• Ensure the maintenance and proper use of computer equipment

Purchasing Management

• Conduct environmental analysis of national procurement and compile environmental analyzes done by purchaser

• Oversee the updating of price and providers lists.

• Validate the procurement tables

• With members of the coordination, ensuring that the purchase planning is integrated into the planning of activities.

• Check consistency of purchase planning with the Supply manager.

• Ensure compliance of logistics budget lines and their consumption.

• Validate the tenders and contracts that require validation of coordination

• Validate the purchases of durable equipment according to SI standards and sizing of the mission Inventory and stock Management

• Size the emergency stock and contingency for the mission and bases

• Analyze monthly inventory

• Ensure proper management of the mission warehouses.

• Ensure compliance with storage procedures and use of SI formats

• Ensure that physical inventories are conducted monthly and reconciled with theoretical inventory

• Consolidate and ensure the value of donations for all programs

• Submit a reallocation of equipment and material remaining at the end of program Management of shipments and deliveries

• Ensure compliance with local customs procedures.

• Capitalize the information’s on distances, prices, modes and transport companies

• Work to optimize delivery times Support the Head of Mission, the field coordinators and base managers on the following tasks: Context analysis / information collection

• Monitoring and analysis of political and military strategies of armed groups and militias in presence

• Define security strategy appropriate to identified risks

• Conduct security assessments in new areas of intervention and propose specific security measures in the opening areas

• Assist teams for the opening and securing new bases or closing existing bases

• Conduct assessments of roads and airports used by the teams and the selection of airlines

• Improve the collect and capitalization of information’s

. Develop a network of contacts

• Participate in interagency meetings of coordination related to security

. Implementation and monitoring of safety procedures

• Update Security Pack: Fact Sheet, security plan (mission and bases), evacuation plan and hibernation, risk analysis documents and security phase’s documents.

• Train teams on safety and security

• Develop jointly with the HOM / Safety Coordinator the contents of security briefings for expatriates arriving on the mission.

• Ensure the securization of SI buildings

• Ensure the organization of an old safe as specified in the security guide Crisis management

• Manage phases of containment, isolation of the bases or transfer teams in secure areas.

• Ensure jointly with the HOM the management of security incidents.

• Oversee the preparation of incident reports before submission to the HOM and HQ

. Management and supervision of human resources

• Size the logistics team of the mission.

• insure logisticians briefing when they arrive and support throughout their mission in the fulfillment of their goals

• Provide logistics training guidelines

• Evaluate personnel under his direct supervision and participate in the EAP staff logistics of the mission

• Conduct regular formal meetings with members of his team

• Train logisticians to tasks related to logistics and supply

• Manage the internal conflicts in his service

Strategy / Reporting / capitalization / budget follow up

• Participate in defining the mission programming on the logistical

• Ensure consistency of programming with the IS strategy

• To consolidate, process and analyze monthly reports logistic bases and providing the logistics reporting to headquarters at the intervals defined

• Actively participate in the drafting of Proposals and reports and schedules for donors

• Oversee the archiving of the mission on logistics

• Check and Make up buying records at the headquarters of closed programs at the intervals established

• Participate to internal coordination meetings

• Participate in coordination meetings (logistics cluster ...) related to logistics, represent SI on request and / or Delegation

Technical Skills:

1. Purchasing Management    2. Technical Equipment Management    

3. Fleet and stock management

 

TRANSVERSAL SKILLS:

 

    1. Team management2. Communication and leadership

3. Internal and external coordination