Purchasing Officer Pool

Main Purpose

MSF is building pool of purchasing officer for emergency preparedness response. The purchasing officer will be performing the day to day purchasing activities in a particular supply office (coordination or project level) according to MSF protocols and standards in order to ensure an optimal running of the mission/project.

Accountabilities

• Performing on a day-to-day basis the purchasing activities of a supply office, analysing market sources and competitive pricing conditions among different suppliers to ensure an ongoing supply of goods, following the procurement procedures and according to MSF standards and protocols. Including the following activities: 
  • Constantly assessing the local market, seeking products and suppliers that offer the best value for money and negotiating prices to guarantee the best quality and pricing for MSF goods and commodities. Regularly updating the supplier-item-price data on the supply office and informing the Supply (Activity) Supervisor / Logistics Supervisor of all information or modifications to the data i.e. price, address, items available
  • At the request of the line manager, obtaining different quotations from suppliers according to the MSF Purchasing policy and placing purchase orders to pre-selected suppliers with whom prices have been agreed
  • Requesting invoices or receipts, without delay, for all purchases, checking they are correctly filled and translating information written in local language before approval
  • Managing the administrative and accounting procedures related to purchases: completing purchase orders, checking delivery notes (against orders), managing advances issued by the Finance Department, etc. Updating information on purchase lists after purchases are made
  • Encoding on ERP purchasing related transactions.
  • Processing purchasing transactions within the ERP system.
  • Performing delegated tasks according to his / her activity and as specified in his/her job description

MSF Section/Context Specific Accountabilities

Ensuring rapid procurement of emergency supplies, prioritizing speed and compliance by applying simplified or emergency procurement procedures when applicable, to meet urgent operational needs without compromising traceability or transparency.

Liaising closely with supply, medical, and logistics teams during emergency phases to anticipate critical needs, source contingency items (e.g., emergency kits, NFIs, WASH materials), and ensure immediate availability of essential goods.

Supporting  emergency market assessments and supplier mapping in crisis-affected areas to identify reliable and responsive vendors capable of delivering under volatile conditions, while maintaining a record of emergency-capable suppliers for future activations.

Requirements

Education

Essential secondary education; commerce related studies desirable

Experience

At least 2 years’ experience in supply chain related jobs

IT Skills                         

Desirable full proficiency in Microsoft Office (outlook, excel, word)  

Desirable experience in ERP

Languages

Full proficiency in Arabic and intermediate in English

Knwoledge

Knowledge of market and pricing trends in Lebanese market

Competencies

• Results and Quality Orientation 
• Teamwork and Cooperation 
• Behavioural Flexibility 
• Commitment to MSF Principles 
• Service Orientation 
• Stress Management