Procurement Assistant

SPECIFIC PROCURMENT NOTICE

REQUEST FOR EXPRESSION OF INTEREST

Republic of Lebanon

Ministry of Public Health

Lebanon Health Resilience Project (P163476)

Consultancy Services for

Procurement Assistant

(Loan No. 87710-LB)

The Lebanon Health Resilience Project (LHRP) is a five-year project funded by the World Bank. The project is designed to support the Ministry of Public Health (MoPH) strategy to establish a pro-poor Universal Health Coverage program. The project aims to increase access to quality healthcare services to poor Lebanese identified by the Ministry of Social Affairs (MoSA) through the National Poverty Targeting Program (NPTP), based on a proxy-means testing targeting mechanism. All identified individuals will benefit from comprehensive packages of defined health services delivered at 204 Primary Health Care Centers (PHCCs) selected from the MoPH PHCCs network.

The Ministry of Public Health is seeking to recruit a Procurement Assistant to support the procurement activities under the World Bank Projects in the Ministry of Public Health.   

The MoPH hereby invites eligible Consultants to indicate their interest in providing the Services. Interested candidates should provide information indicating that they are qualified to perform the Services.

Procurement Assistant will be selected in accordance with the procedures set out in the World Bank's Procurement in Investment Project Financing Goods, Works, Non-Consulting, and Consulting Services (dated July 2016 and revised in November 2017, August 2018 and November 2020)

Interested candidates are requested to provide the following information:

• A CV showing relevant similar experience, and previous academic and professional achievement.

Expression of Interest must be delivered electronically to the address below not later than June. 10, 2025. The subject of the e-mail should be: “Lebanon Health Resilience Project – Procurement Assistant”.

Ministry of Public Health

Attention: Lebanon Health Resilience Project (LHRP)

Title: Project Management Unit (PMU)

E-mail: lhr.covid19@gmail.com

Lebanon Health Resilience Project

TERMS OF REFERENCE

Procurement Assistant

1. BACKGROUND AND OBJECTIVES

The Government of Lebanon (GoL) has received financing from the World Bank toward the cost of the Lebanon Health Resilience Project (LHRP) and Strengthening Lebanon’s Covid-19 Response Project (SLCRP).

The LHRP is a seven-year project that aims to increase access to quality healthcare services to poor Lebanese and displaced Syrians in Lebanon and to strengthen the Government’s capacity to respond to COVID-19. This project will: (i) provide subsidized packages of essential healthcare services to 210,000 vulnerable Lebanese living under poverty line identified by the Emergency Social Safety Net (ESSN) Project; (ii) strengthen the technical and organizational capacities of the Ministry of Public Health (MoPH), Primary Health Care Centers (PHCCs), and public hospitals; (iii) cover the hospitalization bills for COVID-19 and non-COVID-19 claims at private and public hospitals for uninsured Lebanese; and (iv) strengthen the Government of Lebanon’s capacity to respond to COVID-19 pandemic

The SLCRP is a 1.9-year project financed by the World Bank. The project will finance payment of hospitalization bills for COVID-19 and related health conditions to public hospitals and eligible private hospitals, using provider payment methods as agreed with the World Bank. The project will also finance the procurement and the deployment of COVID-19 vaccines and the operations that support the vaccination rollout, goods needed for the prevention, detection and case management of COVID-19 and related health conditions for public hospital. The project will support the procurement of new medical equipment or the maintenance of old equipment in public hospitals providing COVID19 and related health conditions medical services.

2. RESPONSIBILITIES

The MoPH is seeking to recruit a Procurement Assistant. The Procurement Assistant will carry out all procurement activities of the projects in accordance with Lebanese law and regulations, and the World Bank Guidelines for Procurement. The tasks of the Procurement Assistant will include:

• Assist the Procurement Officer in all day-to-day procurement activities.
• Manage and assist in contract management and follow up with contractors / consultants.
• Assist in developing procurement documents and filing
• Assist the Procurement Officer in developing procurement documents (TORs, RFP/B/Q, evaluation reports, draft contracts, etc.)
• Assist the Procurement Officer in following up on procurement schedules and plans
• Assist in developing and updating procurement plans
• Assist the primary health care centers in the procurement processes
• Assist in developing and updating the Project Operations Manual and the Progress Reports
• Maintain records of all project consultants and suppliers, included the status of their contracts and deliverables.
• Maintain accurate procurement records.
• Ensure that all office equipment is duly checked and maintained by maintenance contracts.
• Assist the Procurement Officer in preparing for meetings, presentations, workshops, and any other events.
• Prepare agendas and assist in collecting material for meetings, speeches, and conferences.
• Assist in the preparation of post review and procurement audits conducted by the World Bank.
• Perform other duties as assigned.

3. DURATION

The contract period is until March 31, 2026. The first six (3) months will be considered as probationary period, based on which the consultant’s performance will be evaluated. The contract may be terminated with no remedy if the performance was evaluated as not satisfactory.

4. REPORTING REQUIREMENTS

The Procurement Assistant will report to the Procurement Officer and will be expected to work closely with the PMU and coordinate with MoPH departments and other stakeholders as needed.

5. QUALIFICATIONS

Education:

• Bachelor’s degree in Business Administration, Management, or any related field;
• Minimum of 2 years of relevant working experience in procurement preferably related to the projects funded by international organizations.

Knowledge and Experience:

• Knowledge of the public sector in Lebanon and its overall structure and policy objectives is preferable; and
• Demonstrated experience in working with public administration, development partners or international organizations.
• Experience in applicable procurement policies, procedures, regulations, and practices of the World Bank is an asset.

Skills & Abilities:

• Strong communication skills, both written and verbal, in both English and Arabic;
• Excellent knowledge using computer software (Word, Excel, PowerPoint);
• Ability to work under pressure and ensure availability upon emergency;
• Demonstrated analytical, problem-solving and negotiation skills with ability to balance project objectives and financial management requirements with client needs;
• Availability, dependability, and willingness to be flexible; and
• Maintain an enthusiastic and positive attitude toward helping others.