Human Resources Officer

II. Duties and Responsibilities

A. Recruitment and Workforce Planning (20%)

• Schedule meetings with department and sector heads to discuss staffing needs and review current workforce status.
• Design and update job descriptions for staff, interns, and volunteers in coordination with relevant departments.
• Prepare the annual Human Resources plan, including budget forecasts, in collaboration with the Director of Human Resources, and submit it to the Finance Department.
• Advertise job vacancies on CVC’s Daleel Madani portal and other online platforms.
• Screen resumes, contact shortlisted applicants, and coordinate interviews and assessments.
• Conduct interviews, draft employment offers for selected candidates, and prepare rejection letters for unsuccessful applicants.
• Deliver orientation sessions for new hires and monitor their progress during the probation period.

B. Capacity Building and Performance Evaluation (20%)

• Develop an annual training and development plan in coordination with heads of departments and sectors.
• Monitor employee attendance and address related concerns as needed.
• Facilitate the annual performance evaluation process: notify staff and managers, distribute evaluation forms, collect feedback, and schedule review meetings.
• Communicate evaluation outcomes to relevant departments to support implementation of decisions.
• Monitor and follow up on Probation Progress Reviews (PPRs) for all new hires.

C. Personnel Administration and Compliance (40%)

• Ensure all staff, interns, and volunteers comply with CVC’s Human Resources and Volunteers Management Policy.
• Monitor daily attendance for employees at the CVC Khaldeh Office and branch locations.
• Prepare and process monthly payroll.
• Manage leave requests and track employees’ leave balances.
• Issue employment and salary certificates in coordination with the Director of Human Resources.
• Organize and maintain up-to-date personnel files in a secure and systematic manner.
• Ensure all staff submit monthly timesheets on schedule.
• Draft employment contracts in coordination with CVC’s Legal Department.
• Prepare internal memos regarding administrative decisions, holidays, and official communications.
• Implement disciplinary measures, including issuing warnings to staff violating internal policies.
• Oversee employee registration with the National Social Security Fund (NSSF), calculate contributions, and manage necessary documentation.

D. End of Service and Termination (10%)

• Manage all termination and end-of-service procedures in accordance with CVC policy.
• Conduct exit interviews for departing employees.
• Issue financial and administrative clearance forms as part of the offboarding process.

E. Administrative Support and Representation (10%)

• Meet regularly with donor representatives to address inquiries related to CVC’s Human Resources and Volunteers Management policies.
• Deliver internal presentations or informational sessions to staff as required.
• Perform other tasks as assigned by the Director of Human Resources.