Procurement Manager

DCL is a leading Lebanese NGO committed to fostering development, culture, and leadership across various sectors, while empowering youth through education.

We are currently a partner of the United Nations World Food Program, supporting critical initiatives aimed at addressing food security and sustainable development.

 We believe in the power of diversity and strive to maintain an inclusive work environment that fosters equal opportunities for all.

Job Overview:

The Procurement Manager is responsible for overseeing and executing all procurement activities at DCL, ensuring strict adherence to internal policies, donor regulations, and Lebanese laws. The role involves end-to-end management of the procurement cycle — from planning and needs assessment to sourcing, contracting, delivery, and documentation. The Procurement Manager works closely with the program and finance departments, as well as other relevant staff, to ensure that goods and services are procured efficiently, cost-effectively, and in alignment with project timelines and quality standards.

Key Responsibilities:

• Plan, coordinate, and manage all procurement activities across DCL programs and departments.
• Implement and regularly update the DCL Procurement Manual, as applicable.
• Review and verify purchase requests to ensure clarity, accuracy, and completeness.
• Prioritize and handle procurement needs in coordination with relevant internal teams.
• Prepare and issue Requests for Quotations (RFQs), Requests for Bids (RFBs), and collect quotations using transparent and accountable methods.
• Conduct bid openings, prepare bid evaluation matrices, and organize procurement committee meetings.
• Draft and issue contracts with vendors, ensuring all terms are clearly defined, including delivery, warranty, penalties, and insurance.
• Issue purchase orders and follow up on deliveries to ensure timely and accurate receipt of goods and services.
• Oversee the delivery and inspection of products to ensure compliance with DCL and donor quality standards.
• Prepare procurement memos and maintain complete and accurate procurement documentation.
• Develop and update a supplier database and regularly monitor price lists and market trends.
• Ensure all procurement actions comply with donor rules and regulations as well as Lebanese legal requirements.
• Maintain a procurement tracker for current and upcoming procurements and provide regular updates to management.
• Collaborate with program managers to align procurement activities with project timelines.
• Annually review and update the Procurement Manual to incorporate regulatory or operational changes.
• Ensure accurate and timely processing of procurement transactions using DCL’s ERP system
• Maintain vendor records, purchase requests, and procurement documentation through the organization’s digital procurement platform.

Requirement:

• Bachelor’s degree in Business Administration, Supply Chain Management, Logistics, or a related field.
• Minimum of 3 years of professional experience in procurement, preferably with NGOs or international organizations.
• Fluency in both Arabic and English (spoken and written).
• Strong command of Microsoft Office applications, particularly Excel and Word.
• Solid understanding of donor procurement regulations (e.g., WFP, UN agencies, or similar).
• Familiarity with local market conditions and supplier networks.
• Proficiency in ERP systems — experience with digital procurement tools is an asset.
• Ability to manage the procurement process independently and efficiently.
• Excellent organizational, planning, and time management skills.
• High level of integrity, attention to detail, and ability to work under pressure.
• Strong negotiation, analytical, and communication skills.
• Team-oriented mindset with the ability to coordinate effectively with internal stakeholders and external vendors.

Equal Opportunity Statement:

DCL is committed to fostering an inclusive environment where all employees, regardless of race, ethnicity, gender, sexual orientation, age, disability, or background, feel valued and respected. We strongly encourage individuals from diverse communities and underrepresented groups to apply. We believe diversity strengthens our ability to deliver innovative solutions and serve our mission more effectively.