Finance & Administration Officer

Key Responsibilities

Accounting and Financial Management

• Record and maintain accurate financial transactions in the accounting system.
• Prepare and process vouchers, invoices, receipts, and journal entries in accordance with internal policies.
• Reconcile supplier accounts and ensure timely settlement of liabilities.
• Monitor accounts payable and receivable, identifying discrepancies and resolving issues promptly.

Financial Reporting and MIS

• Generate periodic financial statements and analytical reports from the Management Information System (MIS).
• Assist in financial forecasting, variance analysis, and donor-specific financial reporting.
• Support the development and improvement of MIS-related procedures to enhance data reliability and accessibility.

Budgeting and Procurement Support

• Assist in the preparation and monitoring of project budgets and financial plans.
• Collaborate with the Director to ensure budgets align with the goals and funding requirements.
• Support procurement processes by verifying quotations, maintaining vendor files, and ensuring compliance with procurement policies.

Administrative and Compliance Duties

• Provide financial and administrative support to internal teams, field operations, and donor-funded projects.
• Ensure proper documentation and filing of all financial records for audit readiness.
• Participate in internal and external audits, providing relevant financial data and documentation.

Other Tasks

• Contribute to the continuous improvement of financial processes and controls.
• Perform additional duties as assigned by the Director to support the overall functioning of AEP.

Qualifications and Competencies

• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field.
• Minimum of 2–3 years of experience in accounting and finance, preferably in the NGO or microfinance sector.
• Demonstrated experience working with accounting software and Management Information Systems.
• Solid understanding of financial reporting standards, procurement regulations, and donor compliance.
• High level of accuracy and attention to detail.
• Strong analytical, organizational, and problem-solving skills.
• Excellent interpersonal and communication skills, both verbal and written.
• Ability to prioritize tasks, meet deadlines, and work effectively under pressure.
• Fluency in English is required; knowledge of French is an asset.