Shelter Program Manager

1- GENERAL OBJECTIVE:

The Shelter Program Manager is responsible for the management and implementation of integrated Shelter
projects within the South governorate, mainly located in Saida district, including Palestinian camps.
The main activity is the rehabilitation of shelter through self-aid approach (conditional cash). The two main
objectives of the activity is to secure rent and to upgrade the shelter conditions to minimum standards.
The Shelter Program Manager’s major objectives are to properly achieve the following global tasks:
- Proper implementation of all aspects of the Shelter project (Full project cycle approach).
- Team management of all operational staff within the project.
- Capitalization of all aspects of the project.
Responsibilities and tasks:
- Programs: S/he will ensure implementation and oversight of all Shelter related activities.
- Human Resources: S/he will supervise the Shelter team (PU-AMI employees and any Daily Workers).
- Logistics and Administration: S/he will oversee the logistics and administrative duties of the project(s)
under his/her responsibility.
- Representation: Upon request from his/her supervisors he/she will represent the organization to UNHCR,
local partners, authorities and stakeholders in relation to the scope of the Shelter project.
- Safety and Security: S/he will assist in following safety and security rules on-base and will transmit all safety
and security information to the Field Coordinator.
- Strategy: S/he will assist in developing new operations as needed.

2- RESPONSABILITIES AND TASKS

1. INFORMATION COLLECTION AND SHARING
- Participate in the definition and development of guidelines and methodologies for assessments and
assessments reports in coordination with the MEAL department;
- Participate to the assessment reports according to developed formats;
- Proactively coordinate and work with other actors on the ground;
- Ensure proper communications schemes with the different levels of local authorities.
2. ACTIVITIES IMPLEMENTATION
- Design- manage and implement Shelter activities in line with proposals, strategies, and donor requirements
including management and monitoring of budget(s) according to the PU-AMI Financial Handbook and donor
requirements in direct collaboration with the Deputy Field Coordinator and the support of the Shelter &
Infrastructure Specialist;
- To organize, schedule, coordinate and plan the Shelter activities and the team’s work on monthly, weekly
and daily basis;
- To conduct field visit on daily basis with the shelter team, including in Palestinians camps and gatherings to
monitor closely the implementation of the activities (BOQ, payment validations, handover, etc.).
- Ensure proper coordination and liaison with local partners, local communities and
Municipalities/Authorities;

- Manage the relationship with contractors under shelter rehabilitation activities, ensuring clear
communication and adherence to project timelines;
- Regularly monitor and evaluate the performance of contractors to ensure work is completed according to
approved plans and quality standards;
- Ensure the appropriate documentation is in order shelter activities, participate in the design of tools;
- Address any issues or challenges that may arise during the rehabilitation process promptly and effectively;
- Collaborate closely with the protection team, who also secure shelter through unconditional cash
assistance (Emergency cash assistance, and recurrent cash assistance);
- Collaborate in all monitoring and evaluation defined schemes (post intervention impact survey) with the
MEAL department;
- Propose adjustments of the strategy if needed.
3. INTERNAL AND EXTERNAL REPORTING
- Provide internal reporting on activities according to PU-AMI internal tools;
- Prepare external reporting (with support from his/her supervisors).
4. BUDGET AND LOGISTICS MANAGEMENT
- Comply with all logistics’ rules, procedures and processes and ensure the timely supply of all logistics’ needs
for the successful implementation of your program;
- Be responsible for eligibility and good utilization of funds allocated with the activities under his/her
management;
- Be responsible for the planning, follow-up and monitoring of the budget and expenditures related to the
grants;
- Analyze and propose solutions of reallocation if needed, after receiving a monthly updated financial followup
(FFU) from the Admin/Finance department;
- Make timely cash forecast according to his/her budget areas;
- Manage the cash forecast in link with the different projects under his/her management;
- Be in direct link with the Logistics departments to manage the Shelter stocks and replenishments;
- Issue and follow up on the procurements for the project needs;
- Approve expenditures and re-allocations within his/her budget area(s);
- Plan and monitor expenditures to take place during the grant period;
- Avoid any over or under expenditures at the end of the grant, when possible, and provide relevant and
timely information to DFC, Field Coordinator, and Finance department in case of such occurrences.
5. CAPITALIZATION/INSTITUTIONAL KNOWLEDGE BUILDING
- Participate to the redaction of Activity Forms for all major operational aspects in direct collaboration with
the line manager and Shelter & Infrastructure Specialist;
- Develop comprehensive support documents for activities implementation by the Shelter team;
- Develop understanding of PU-AMI’s areas of intervention situation (beneficiaries, needs, political context,
and strategy of intervention, etc.);
- Identify new areas of intervention and take part in needs assessment through guiding the MEAL department
to relevant areas to conduct field assessments, collection of data from other stakeholders, etc.;
- Capitalize lessons learnt and good practices throughout the project in coordination with the MEAL
department.

6. CONTRIBUTION TO THE DEVELOPMENT OF NEW PROPOSALS
- Participate in identifying shelter-related needs in coordination with the Deputy Field Coordinator.
- In the context of identifying new operations, and together with the Deputy Field Coordinator, contribute
to the preparation of project proposals for the Shelter sector;
- Participate in the strategy development of the mission.
 Contribute to the development of accurate understanding of the Lebanese context and humanitarian
situation (population at risk, needs, political context, and strategy of intervention, etc.).
7. EXTERNAL REPRESENTATION
- Represent PU-AMI in the relevant working groups based upon request from the Deputy Field Coordinator.
8. TEAM MANAGEMENT
- In collaboration with the HR department, participate in the recruitment process(es) of staff under his/her
line management at base level by participate in drafting job descriptions/technical tests/interview forms,
shortlisting resumes and conducting interviews;
- Brief newly recruited personnel on their roles and responsibilities;
- Ensure the adherence of his/her team members to all PU-AMI’s policies, rules and regulations;
- Ensure the respect and implementation of HR procedures in accordance with PU-AMI’s Policies and
Guidelines (i.e. daily management, disciplinary procedures, performance appraisals, leaves management,
trainings and capacity building, etc.) in collaboration with the Human Resources department and Field
Coordinator;
- Train the team on the use of various standards and the technical templates including bill of quantities, bill
of materials, and technical reporting templates as well as on data entry and analysis;
- Monitor and provide objective feedback related to the performance of the staff under his/her supervision
(including staff performance appraisals) to promote professional development;
- Support and advise the field teams in the identification and solving of protection issues;
- Ensure good communication, coordination and information level of each member of the field teams during
regular coordination meetings (or other when required);
- Solve team conflicts and ensure team building and discipline.
The tasks and responsibilities defined in this job description are not exhaustive and can evolve depending on the
project needs.

3- PRIORITIES OF THE DEPARTMENT
- Close follow up on the BPRM shelter rehabilitation project.
- Conduct validation field visits with the team.

QUALIFICATIONS:

MANDATORY REQUIREMENTS
➢ Language skills: Fluent in Arabic and English (speaking/reading/writing)
➢ Education degree: Baccalaureate/University degree in civil engineering or construction works.

➢ Work experience: Minimum 3 years’ experience in shelter/ wash fields with a humanitarian organization
at management position. (At least 2 in Lebanon), including a minimum of 1 year with program management
position experience.
➢ Knowledge & skills: Good analytical and writing skills /Understanding of project cycle management /Good
management capacities and team leadership spirit.
➢ Computer skills: Good knowledge of the MS office software (including Word, Excel, Outlook) and AutoCAD.
➢ Other:
- High knowledge in Shelter and/or WASH sector. Sphere standards and National standards defined
by the WG.
- Good management and pedagogical skills.
- Good knowledge of Saida Governorate including Palestinian camps, willing to travel a lot locally
and valid driving license.
- Excellent communication and diplomacy skills to manage relationship in potentially tense
situations.
➢ Assets:
Other knowledge:
- Good skills in reporting.
- Understanding of institutional donor (BPRM, UN agencies, etc.) procedures.
- Knowledge of humanitarian actors in Lebanon
➢ Interest:
- Strong motivation to help people in needs.
- Understanding of the political situation in the area (South governorate and Palestinian camps).
➢ Transversal skills:
- Well organized.
- Conflict resolution and diplomacy experience.
- Ability to analyze and suggest improvement.
- Ability to take initiative to deal with difficulties encountered in daily work.
- Ability to adapt or change priorities according to the changing situation within a mission or the
organization itself.
- Autonomy, neutrality, hard worker.
- Able to manage stress and pressure.

PUI-AMI Employment Conditions and Benefits: 

Status: A Fixed-Term Contract  

40-hour work week from Monday to Friday. 

Monthly Gross Income:  2685 USD based on PU-AMIs internal salary scale. PU-AMI deducts income tax and automaticaly registers employees to NSSF  

Seniority Allowance of +2% monthly increase of your basic salary after 1st year of employment. Seniority allowance is gradual and grows of +2% every year.   

Insurance Medical Insurance class B for employee and spouse with a possibility to upgrade to class A based on employees contributions. 

Life Insurance 

Workmen Accident Compensation Insurance  

Maternity leave of 100 consecutif days 

Paternity leave of 5 working days 

Paid Leaves Policy: 24 days of paid leaves per year 

3 paid Sick Child Leaves per year for employees with children 

1 day of remote work per week after agreement with the line manager  

Opportunities for career progression and transparent internal recruitment system 

Internal trainings and capacity development opportunities 

Staff wellbeing and inclusion activities 

Our Commitments 

PU-AMI sees diversity of nationalities, genders, beliefs, profiles and statuses among its employees as a major asset for its humanitarian action and therefore compels itself to the strict observance of the principle of non-discrimination throughout its recruitment process.   

PU-AMI applies a policy of zero tolerance towards exploitation, sexual abuse and mistreatment, in all its forms, of men, women, children and all vulnerable persons. It engages all its staff to promote, disseminate and respect the principles set out in its ethical framework. 

How to Apply?

Do you recognize yourself in this profile and you adhere to our commitments? Send us your CV on email: sai.hr.recruitment@premiere-urgence-lib.org until 24 July 2025.

Your CV must be in pdf.  and named: CV_LIB_01072025_Shelter Program Manager_Your first name.surname.pdf.

Subject of your email: Shelter Program Manager. Only candidates who submit their application correctly will be considered.  

Kindly note that PU-AMI reserves the right to screen CVs on a rolling basis, therefore it is strongly recommended to apply as soon as possible. Only shortlisted candidates will be contacted.  

Please note that PU-AMI does not in any case request a financial contribution for administrative costs related to recruitment. Any such information would be fraudulent, please report it to us.