Rehabilitation for Water Pumping Station

TERMS OF REFERENCE

 

Oxfam is a global movement of people who are fighting inequality to end poverty and injustice. Across regions, from the local to the global, we work with people to bring change that lasts.

OVERVIEW

Title and brief description of the requirement

 

Rehabilitation for seven water pumping stations in Bekaa

And supply and test piezometer to Bekaa Water Establishment: Zahle main office   

 

 

Delivery location

 

Mhaythe Pump Station (Rachaya district), Biri Pump Station (West Bekaa District), Kefraya Pump Station (West Bekaa district), Jdita Pump Station (Zahle District), Haour Taala Pump Station (Baalbek District), Zabboud pump station (Hermel District), Tamine Al Fawka pump station (Baalbek district), BWE Zahle main office (Zahle District)

 

How to apply

Interested candidates are invited to submit their offer by email to Lebanonprocurement@oxfam.org.uk

 

Deadline for submission of offers

Thursday 24 July 2025 5:00 pm

Specific Considerations

Mandatory office visit for a presentation to be held by the program team and then to proceed with a visit to the site. Date : Wednesday 16 July 2025 at 10 AM (Oxfam Zahle office = https://goo.gl/maps/Z9LRCCUAWisESgd59) Interested suppliers should send email to Lebanonprocurement@oxfam.org.uk. With email subject strictly being “Rehabilitation for water pumping station”. Suppliers offers who did not attend will be considered as rejected.

 

1. BACKGROUND AND CONTEXT

Oxfam is a global movement of people, working together to end the injustice of poverty. Oxfam has been working in Lebanon since 1993. We provide humanitarian assistance to vulnerable people affected by conflict, and we promote economic justice and good governance, and women’s rights. Oxfam also works with local partners to contribute to the protection and empowerment of marginalized women and men.

Oxfam is supporting the Bekaa Water Establishment in the rehabilitation and renovation of their water pumping stations. Therefore, Oxfam is seeking a supplier/contractor to supply and install components for water pumping stations in Bekaa.

 

2. SPECIFICATION OF GOODS AND SERVICES REQUIRED

Location 1: Mhaythe Pump Station (GPS coordinates: 33.5562886,35.8174296)

 

Item

Quantity

 

Supply and installation of new MANUAL VOLTAGE REGULATOR capacity 350 kVA (European Brand or equivalent)

 

 

1

 

Extending the electrical cable (size: 3 x 90 mm²) from borehole to electrical room (European brand or equivalent)

 

25 m

 

Location 2: Biri Pump Station (GPS coordinates: 33°37'04.1"N 35°51'19.1"E)

 

 

Item

Quantity

 

supply and Install Solar Panels 550 Wp, works include the removal of the existing damaged panels

 

 

2

 

 

 

Location 3: Kefraya Pump Station (GPS coordinates: 33°39'51.5"N 35°43'54.9"E)

 

Item

Quantity

 

Supply, install, test and commission an inverter to replace the existing defected VFD Inverter of 132 kW for Kefraya pump station (European brand or equivalent) The inverter must have local sponsorship in Lebanon, readily available spare parts on the local market, and a minimum 5-years warranty.

 

 

 

1

 

Existing Inverter:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Location 4: Jdita Pump Station  (GPS coordinates:33°49'32.0"N 35°49'47.6"E)

 

Item

Quantity

 

Supply and install one black steel (min. thickness 3 mm) diesel tank having total capacity of 5,000 Liters and equipped with secured fuel level indicator, including installation of new metallic pipes, fittings and taps, the tanks should be isolated inside and outside by suitable materials for fuel storage, to replace 2 existing old tanks.

Tank size should be 2 x 1 x 2.5 meters taking into consideration that existing concrete base is 2 x 1.1 meters.

 

1

 

 

 

 

 

 

 

 

 

Location 5: Haour Taala Pump Station (GPS coordinates: 33°54'35.6"N 36°09'16.2"E)

 

Item

Quantity

Supply string trimmer for grass removal (Heavy duty, >50 cc quick start gasoline engine, >40 cm cutting width)

 

1

supply and Install Solar Panels 550 Wp, works include the removal of the existing damaged panels

 

 

5

Supply and install of booster pump 1 hp for the cleaning network of the PV panels (European brand or equivalent)

 

 

1

 

Supply and install battery for the diesel generator 200 Ah with 25 mm dc cables and all its accessories

 

1

 

Replacement of air valve DN65, PN16 (European brand or equivalent)

 

1

Supply and install switch for the MVR (attached picture)

 

1

 

 

 

 

 

 

MVR:

isw

.

Location 6: Zabboud Pump Station (GPS coordinates 34°14'37.7"N 36°18'52.8"E)

 

Item

Quantity

 

supply and Install Solar Panels 550 Wp, works include the removal of the existing damaged panels

 

 

10

 

Additional fixation handles for the available solar panels

Fixation panels

1. L shape fixation (aluminum 4 cm x 4 cm x 2 cm x 4 mm or equivalent material and shape fixation) with 2 holes for screws:
2. One screw to be fixed on the steel structure.
3. and one bolt and nut to fix the panel frame.

 

 

 

480

 

 Supply and Install Transparent Glass of 2mm thickness

 

1

 

Replacement of the dosing pump (European brand or equivalent) (IP 65, 12 W, 230 V, 8 bars, 5 L/h, EU Origin)

 

 

1

 

Supply and install mechanical float 1” (European brand or equivalent)

 

1

 

Supply and install steel door 4*2 meters with all its accessories

The door shall be manufactured with a frame of 4cm×8cm×3mm hollow steel. The infill and remaining door structure shall utilize 3cm×3cm×3mm hollow steel. The door design requires two functional openings. Door design to be approved by OXFAM engineer

 

 

1

 

Supply and install door steel metallic handle  

1

 

Fix the MVR as it has electrical shortcut

1

Supply and install temperature sensor for the pump, European brand or equivalent

 

1

Fixing the electrical wiring from the solar panels

 

1

 Location 7: Tamnine Fawka Pump Station (GPS coordinates 33°54'36.4"N 35°58'40.1"E)

 

Item

Quantity

 

Replacement of cooling fan size 40*40 cm for the MVR

 

1

 

 

Replacement of the switch of the MVR

 

 

1

 

 Location 8: Bekaa Water Establishment: Zahle main office

 

Item

Quantity

 

Supply and test piezometer with accessories length 400 m for water level (for testing and monitoring borehole water level) very high quality

 

 

2

 

 

 

 

 

Item quantities are subject to change, and some items may be removed

 

Mandatory Site Visit: Supplier who didn’t attend the site visit, they can’t submit their offers

 

All interest suppliers are invited to the mandatory site visit, and they need to send interested email

4.METHODOLOGY

The key steps to be followed though not explicit and the detailed modality and work plan will be agreed during consultation meeting include:

[Proposed methodology/ key steps to be followed]

[ Information on project organisation, roles and responsibilities etc.]

Planned timeline

Activity / Milestone

Outputs or Deliverables

Estimated days

Timeline

Location 1: Mhaythe Pump Station                                                                      

As per attached BOQ

Two working days

To be discussed with the winner (August 2025)

Location 2: Biri Pump Station                                                               

As per attached BOQ

Three working days

To be discussed with the winner (August 2025)

Location 3: Kefraya Pump Station                                                         

As per attached BOQ

One working day

To be discussed with the winner (August 2025)

Location 4: Jdita Pump Station

As per attached BOQ

Three working days

To be discussed with the winner (August 2025)

Location 5: Haour Taala Pump Station                               

As per attached BOQ

Four working days

To be discussed with the winner (August 2025)

Location 6: Zabboud Pump Station                               

As per attached BOQ

Five working days

To be discussed with the winner (August 2025)

Location 7: Tamnine Fawka pump station                            

As per attached BOQ

One working day

To be discussed with the winner (August 2025)

Location 8: Bekaa Water Establishment: Zahle main office                              

As per attached BOQ

One working day

To be discussed with the winner (August 2025)

 

4.TIMEFRAME AND PAYMENT SCHEDULE

Remuneration is based on submission of final deliverables according to the schedule below.

No.

Deliverables or Documents to be delivered

Estimated Dates

% Payment

1

Location 1: Mhaythe Pump Station                                                                      

After 30 days of invoice submission

(After completion and handover of all the work)

0%

2

Location 2: Biri Pump Station                                                               

After 30 days of invoice submission

(After completion and handover of all the work

0%

3

Location 3: Kefraya Pump Station                                                         

After 30 days of invoice submission

(After completion and handover of all the work

0%

4

Location 4: Jdita Pump Station

After 30 days of invoice submission

(After completion and handover of all the work

0%

5

Location 5: Haour Taala Pump Station                               

After 30 days of invoice submission

(After completion and handover of all the work

0%

6

Location 6: Zabboud Pump Station                               

After 30 days of invoice submission

(After completion and handover of all the work

0%

7

Location 7: Tamnine Fawka pump station                            

After 30 days of invoice submission

(After completion and handover of all the work

0%

8

Location 8: Bekaa Water Establishment: Zahle main office                              

After 30 days of invoice submission

(After completion and handover of all the work

0%

 

Handover all the work

After 30 days of invoice submission

 

100%

TOTAL

 

100%

 

 

5. EXPERIENCE OR PROFILE REQUIREMENTS

The company/ individual(s) should have the following competencies:

Essential

1. I.D. card for the person signing on the bid empowered by the power of attorney. 
2. Academic / Professional qualification (CVs)
3. Copies of original documents that demonstrate their legal establishment, registration, and status.
4. Confirmation letter of delivery time 15 days Please attach a pdf document.
5. Data sheets for each item specified in the BoQ. Each data sheet must be saved as a separate file with the corresponding item name.
6. Experience with Oxfam / NGOs / working in development/ humanitarian settings (Similar experience. Please attach a table including company name, work description and attach 5 contracts minimum.)
7. Proficiency in the relevant market of this request (Reference of two or more clients within similar scope we need (Preferable with NGOs) (NGO Name or private client name, contact person and email, project description, locations, value of money).
8. Detailed Work plan (not more than 20 working days)
9. Items warranty. Please attach PDF
10. Financial Folder:
    1. Detailed financial offer for the Bill of Quantities

 

6. APPLICATION PROCESS

Submission instructions

Quotations and applications must reach Oxfam no later than Thursday 24th of July 2025.  

Responses must be submitted in English, electronically to: lebanonprocurement@oxfam.org.uk

The subject of the mail should be: “Rehabilitation for water pumping station”

Any questions, remarks or requests for clarification can be sent up to Monday 21st of July 2025

before the submission deadline in writing. The (anonymised) questions will be answered to all applicants.

Administrative requirements

To be shortlisted for evaluation against award criteria, the following documents must be submitted with this application:

 

Documents to be submitted

Importance

1

Supplier Quotation/Proposal (description of the goods/services/works provided as per the specification, including any details of quality, brand and a clear indication of pricing

• All prices must appear in USD, with unit prices, total price and with a breakdown of applicable taxes (specify the VAT rate if applicable)

• For works, the total budget, which must include a detailed breakdown of costs by [deliverables / day / working hours].

• Date and validity of quote must be included

Mandatory

2

Proof of registration: The bidders also must include a copy of their registration at the relevant Chamber of Commerce and / or document showing self-employed tax registration.

Mandatory

3

Evidence of previous work / references List of similar publications or any other documents proving similar experience and technical and thematic knowledge.

Mandatory

 

Evaluation and award criteria

The quotations will be assessed according to the following criteria and distribution of points:

Award Criteria

Max. points

Technical criteria

Capability / competence of bidder to perform the work / service required

Demonstrated expertise and experience in solar systems

20

Previous experience with the NGO sector minimum five contracts

5

Positive references/reputation for minimum two clients

10

Quality of products/ services and ability to meet requirements

Meeting technical specifications OR Level of understanding of work/service required

10

Added value of items or services offered (ex. quality, warranty, after-sales support)

5

Ability to meet delivery dates OR Reliability of plan proposed

10

TOTAL:

60

Financial criteria

Financial offer

Total cost of the offer, all services included (without added tax)

40

TOTAL:

100

 

Oxfam withholds the right to conduct interviews with one or more potential suppliers before an award decision is made. The purpose of the interview is to seek further clarification on the submitted quotations and learn more about the background and previous experiences of the potential suppliers and their teams.

7. OTHER CONDITIONS

Conditions for participating in the procurement process are detailed in the Terms & Conditions of Bidding

8. CODE OF CONDUCT

Oxfam is committed to integrity in its operations and supply chains and ensuring high ethical standards. Complying with all laws and regulations and ensuring fair competition are fundamental to this commitment. We actively promote these principles and standards and expect all Oxfam suppliers to demonstrate commitment towards them.

All suppliers/applicant are required to agree and adhere to the Oxfam Supplier Code of Conduct, whereas individuals (including consultants) must sign the Oxfam Non Staff Code of Conduct[1]. These Codes of Conduct set out the specific standards and principles in the areas of human and labour rights, environmental impact and anti-corruption that suppliers must follow.

ANNEXES

• Conflict of interest declaration form for 3rd parties
• Safeguarding policy

 

 

[1] Non-Staff Code of Conduct applies for any self-employed individuals or contracted employees of suppliers who are working on Oxfam sites, or who have access to Oxfam materials, or who may represent Oxfam in any manner but are not part of Oxfam’s legal entity)