Administrative Manager

Key Responsibilities:
Operational & Administrative Oversight

• Ensure daily operations run efficiently and in alignment with internal policies and procedures.
• Oversee data management, documentation, archiving, and internal communications systems.
• Safeguard organizational data through robust security and backup protocols.
• Supervise financial and procurement functions across all programs and departments.

Strategic and Board Liaison

• Act as the primary channel of communication between staff and the Board of Directors.
• Translate strategic directions from the Board into operational plans and workflows.
• Attend Board meetings and provide regular reporting on progress and challenges.

Stakeholder Engagement & Representation

• Represent the organization in external meetings, events, and official visits.
• Manage relationships with members, partners, donors, and public institutions.
• Build new partnerships to expand the organization’s external network.

Team Management & Internal Coordination

• Supervise administrative staff and promote a productive work environment.
• Support recruitment, onboarding, and capacity-building activities.
• Ensure seamless coordination across teams and programs.

Program & Donor Support

• Follow up on the implementation and progress of all programs and projects.
• Assist in donor communications, proposal development, and report preparation.
• Contribute to fundraising strategies and participate in donor meetings.

Governance & Organizational Development

• Support the development and enforcement of internal policies, SOPs, and manuals.
• Identify process improvements for greater efficiency and compliance.
• Ensure alignment with all legal and regulatory obligations.