Regional Logistics & Procurement Manager

Main Responsibilities and Duties

1. Logistics and procurement Coordination

• Contribute to ensuring the implementation and application of FRC logistics & procurement internal process.
• Contribute to the department and resources optimization.
• Contribute to providing support to the logistic and procurement project implementation with partners, and to the supervision of it in order to ensure compliance with FRC procedure or with the procedures set in the agreements signed with partners. Contribute to providing technical support to partners.
• Contribute to providing technical support to other management / coordination staff.

2. Syria delegation logistics and procurement management

• Contribute to providing support to the logistics and procurement project implementation of FRC Syria delegation, and supervision of it in order to ensure compliance with FRC procedures or with the procedures set in the agreements signed with partners. .
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• Contribute to the logistics and procurement reporting.
• Contribute to providing technical support to the implementation partner.

3. Human Resources Management

• Support the Logistics Coordinator in ensuring that the logistics department is staffed and trained adequately to support the mission.
• Manage the Logistic team at coordination, and conduct performance reviews

4. Procurement Management

• Ensure the quality of the supply chain process, in accordance with the FRC and donor guidelines.
• Ensure the establishment and update of purchasing timelines, taking into consideration procurement tables, operation timelines and contextual and procedural logistical constraints
• Ensure a proper update of the follow up tools, including price and supplier lists
• Ensure the development and implementation of relevant purchase framework contracts.
• Ensure proper closure and archiving of purchases files.

5. Equipment, Stock & IT management

• Ensure proper equipment management and control systems, including documentation, follow up and reporting.
• Supervise the smooth running of IT material and the safety of computers & data by ensuring proper and regular back up, antivirus and updates.
• Ensure a proper follow up of communication means.
• Ensure proper stock management and control systems, including documentation, follow up and reporting.

6. Movements Management & Transports

• Ensure a proper system of staff movements.
• Supervise the international freight customs clearance and reception in coordination with the Lebanese Red Cross or Syrian Arab Red Crescent
• Supervise local transportation of goods with the Lebanese Red Cross or Syrian Arab Red Crescent

7. Management of Property and Equipment

• Follow up on maintenance and management of the premises, including offices and GH, as per FRC requirements.
• Ensure that the FRC property means of communication, and other equipment (including furniture, IT and energy) are purchased, used, replaced, and disposed in accordance with the FRC and donors’ policies and procedures.

8. Security Management

• Contribute to ensuring the application of the security rules & procedures within the delegation.
• Contribute to ensuring the implementation of the emergency procedures.
• Contribute to the security rules updates.
• Pass on any security-related information to your line manager.

1. Capitalization & reporting

• Contribute to ensure the capitalization of all experiences developed by or in link with the logistics team.
• Consolidate the monthly logistics reports and submit them in a timely manner to the logistics coordinator
• Contribute to ensure the adequate weekly, monthly, and specific donors reporting depending on the request from the logistics coordinato
• Support internal and external audits preparation

Experience

• Similar position for an international NGO for at least 2 years
• 3 years of experience in managing humanitarian logistics and supply chain
• Proven experience in team management, with strong training/capacity-building skills
• Experience in providing (remote) technical advice in a broad range of logistics areas
• Experience with major humanitarian donors and donor compliance rules. Previous experience with FRC or the Red Cross Red Crescent Movement is an asset