Supply quotation - RFQ-COOPI-Leb-850603-2025-07-03

RFQ/Tender reference: RFQ-COOPI-Leb -850603-2025-07-03

1. The subject of the request is the maintenance needed in both Fnaydeq and Michmich facilities as per the table below:

Component

Issue Identified

Recommended Action

Location

Rotator motor

Malfunctioning

Inspection, dismantling, and repair

Fnaydeq, Akkar

Conveyor belt motor

Non-functional motor

Technical diagnosis (electrical or mechanical)

Fnaydeq, Akkar

Weighbridge

Sensor fault

Calibration and sensor replacement

Fnaydeq, Akkar

Bobcat

Worn tires, mechanical issues

Routine mechanical service + tire replacement

Fnaydeq, Akkar

Compost Rotator

Rust due to roof leak

Apply rust treatment + repair roof

Fnaydeq, Akkar

Component

Issue Identified

Recommended Action

Conveyor belt

Worn/broken strap

Replace strap (ط قشا)

Michmich, Akkar

Compactor (bailer)

Malfunctioning

Technical maintenance

Michmich, Akkar

Weighbridge

Sensor fault

Calibration and possible part replacement

Michmich, Akkar

Bobcat

Mechanical wear and old wheels

Routine service + tire replacement

Michmich, Akkar

Generator

Oil/filter change, general upkeep

Routine generator service

Michmich, Akkar

Compacting Truck

Constant malfunctions and need for maintenance

Maintenance assessment

Michmich, Akkar

2. Work Inspection and Acceptance:

COOPI’s technical consultant will inspect the completed work. Final acceptance of the service is subject to the consultant’s approval.

3. TASKS TO BE EXECUTED AND TERMS OF FUTURE DELIVERY

       3.1 The financial and technical specifications of the goods must be filled in the Model of financial/technical offer (Annex 01/02 of this tender dossier).

1. 2. Place of the delivery: Fnaydeq, Akkar - Michmich, Akkar
   3. A site scoping visit to inform the offers can be held according to the needs and upon a proper agreement with COOPI representative before the deadline of submission of the offer. All questions and remarks should be sent in writing by email to log.lebanon@coopi.org. All the costs of attending the site visits will be borne by the bidders.             

       

4. PARTICIPATION AND SUBMISSION OF OFFER:

Participation in this tendering procedure is open on equal terms to all companies respecting Coopi requirements.

• Deadline for submission of the offer: 30/07/2025 at 16:00. If the offer is delivered after the deadline, it shall be invalid and not taken into consideration.

• The technical and financial offers must be written in English and put in two different envelops. Documents released by the Lebanon public administration can stay in Arabic.

4.1 Offer in hard copies must delivered by hand at the following address before the deadline: COOPI Office –Beirut, Achrafieh, Furn Al Hayek, Baroudi Street, Saab Building, 7th floor.

Offer, including annexes and all required supporting documents, must be submitted in a sealed stamped envelope bearing the following description:

• the above address;
• the reference code of this tender procedure: RFQ-COOPI-Leb -850603-2025-07-03

5. CONTENT OF THE OFFER: TECHNICAL AND FINANCIAL OFFER

It is mandatory to send the documents mentioned in 6.1  The documents must be signed and stamped.
Moreover, Technical and Financial offers must be submitted in two different envelopes.
Bidders may modify or add details or withdraw their tenders by written notification prior to the deadline for submission of offers.

6.1 TECHNICAL OFFER DOCUMENTS (mandatory)

• Annex 2: Technical requirements document filled signed and stamped and any additional specification should be submitted with offer;
• Annex 3: Declaration of non-exclusion filled signed and stamped;
• Annex 4: Declaration of Supplier Compliance to Ethical Standards filled signed and stamped;
• Commercial registration;
• Copy of the ID of the owner;          
• Company profile and references are not mandatory but highly appreciated.

1. 2. FINANCIAL OFFER DOCUMENTS (mandatory)

• Annex 1: Model of financial offer filled signed and stamped;
• Bank account.

The prices of Annex 1 shall be expressed in USD.