Senior Administrative & Finance Officer

Key Responsibilities

The Admin & Finance Officer will be responsible for the following:

To maintain, overview and ensure accurate recording on QB

To follow up and review of all bank accounts and bank statements

To be responsible of the petty cash in Lebanon and should pay all beneficiaries as needed and according to the Purchase/Services Orders (PO)

To be responsible for handling the payroll processes including preparing payroll schedules, tax deductions and benefits additions, to be submitted to the M.O.F within their deadlines as per the Lebanese law, on Quarterly and Yearly basis

To be responsible for preparing NSSF contributions, End of Service indemnities, and social benefits, to be submitted to the Social Security within their deadlines as per the Lebanese law, on Quarterly and Yearly basis

To prepare expenses reports for each program on quarterly basis

To prepare an overall Monthly Report on monthly basis to cover all the organisation programs and admin costs to be sent to the Financial Officer for approval

To work closely with the External Auditor and provide him with all needed documents to prepare the annual reports

To supervise employee schedules, leaves of absence, appointments, and dismissals

To monitor the inventory on regular basis

To supervise the renewal of insurance contracts

Participating in the development of the organization's annual budget

Participating in the design of financial policies, rules and regulations

Working to manage financial resources and follow up on commitments to the annual budget on a monthly basis

Supervising the application of sound financial procedures and periodic auditing of the institution's accounts and the Treasury

Drafting monthly and annual financial reports

Conducting periodic financial reviews to detect and solve problems

Supporting the budgeting and accounting team

Maintaining a healthy relationship and effective communication with donors, banks and entities with which the Financial Department deals

Working with the Senior Admin & Finance Officer to follow up on the annual financial report issued by the chartered accountant, in addition to tax returns

Working with the Senior Admin & Finance Officer to follow up on the implementation of the organization's yearly plan according to the set timeline set and in coordination with commitments to beneficiaries

Contributing to the design of systems which can measure the performance of employees and following up their implementation

Developing the organization's personnel affairs framework, reviewing employment contracts and internal regulations and ensuring they are accurate and up to date

Supervising the organization's legal affairs, ensuring compliance with the law, and issuing the necessary licenses and permits

Supervising the application of insurance policies for employees, including both the office and their various work sites

Assisting the programs team with beneficiary grant closure processes and related financial documentation