Project Manager

POSITION SUMMARY:

Project Manager is responsible for leading a team of professionals in completing projects by a set deadline. Will be in charge of ensuring the team complete all projects on time and within budget. To prevent scope creep while also managing individual tasks for the team with keen attention to detail.

DUTIES & RESPONSIBILITIES:

1. Planning and Management of Project Activities:

• In close collaboration with program director and staff, ensures the planning, control, and technical and managerial quality of the project implementation (logical framework, schedule, deadlines, result indicators).

2. Human Resource Management:

• Coordinates and oversees the work of the entire staff in accordance with the organization's procedures and policies.
• Ensures the circulation of information within the team by developing individual work plans for each member and organizing periodic team meetings.
• Conducts periodic evaluations of the team members under their supervision using tools provided by the organization.

3. Administrative and Financial Management:

• In collaboration with the executive director, program director, and finance manager, plans monthly and/or quarterly expenses, develop and update the procurement plan as needed.
• Periodically checks expenses and their consistency with the approved budget.
• Ensures compliance with donor and organization’s procedures and policies for purchasing goods and services needed for the project in collaboration with the logistics department.
• Participates in the preparation of financial reports, ensuring their coherence with narrative reports.

4. Reporting:

• Submits a monthly report of activities to the coordination along with the organization monitoring tool.
• Coordinates with the executive director and program director to draft narrative reports (interim and final) and internal reports of the organization, ensuring the preparation of financial reports within the contract deadlines.
• Responsible for preparing all formal correspondence and requests for changes to the project contract (financial and/or narrative) for approval by the executive director.

5. Logistics:

• Drafts the procurement plan & participates in the development of the analysis grid for selecting bids.
• Ensures proper planning of deadlines related to procurement management (publication deadlines for tender notices, etc.)

JOB QUALIFICATIONS:

• Higher education (bachelor's or master's degree) or an equivalent mix of experience & training in the humanitarian field, development cooperation, international relations, or in project implementation.
• At least 3-year experience in project management with demonstrable result & reporting responsibilities.
• Experience in staff management/supervision and evaluation, dealing with donors and local authorities, other agencies, and partners.
• As well as formal qualifications, a Project Manager job description should detail the following qualities:

- Stress resistance, ability to work under pressure and with imposed deadlines.

- Excellent teamwork and goal-oriented work capacity.

- Attitude to work in sensitive political & security contexts and in a multicultural environment.

- Excellent flexibility, strong initiative, listening, negotiation, and communication skills.

• Fluency in English and French, written and oral.
• Demonstrated depth of experience and effectiveness, preferably in an NGO context, in working with community people and organizations.