Piezometer with a Dip meter

TERMS OF REFERENCE

Oxfam is a global movement of people who are fighting inequality to end poverty and injustice. Across regions, from the local to the global, we work with people to bring change that lasts.

OVERVIEW

Title and brief description of the requirement

Contractor for Supply 2-units Piezometer with a dip meter for SLWE

Oxfam in Lebanon

Delivery location

SLWE, Saida-South Lebanon

Contract start date

15 September 2025

How to apply

Interested candidates are invited to submit:

1. A quotation describing goods and the financial offer.

See section ‘6. Application Process’ for further details

Deadline for submission of offers

10 September 2025

Specific considerations

1. BACKGROUND AND CONTEXT

Oxfam is a global movement of people, working together to end the injustice of poverty. Oxfam has been working in Lebanon since 1993. We provide humanitarian assistance to vulnerable people affected by conflict, and we promote economic justice and good governance, and women’s rights. Oxfam also works with local partners to contribute to the protection and empowerment of marginalized women and men.

2. SPECIFICATION OF GOODS REQUIRED

1. Supply 2-units Piezometer 500m with a dip meter for the Geologist use and production department at SLWE

• Probe diameter 14mm
• Probe length 150mm
• Probe material Austenitic stainless steel
• Tape type Steel mm markings
• Tape width 11.5mm
• Tape coating Polyethylene
• Tape lengths 500 metres
• Reel type Polypropylene
• Reel diameter 230mm
• Audible indicator 88 dB (A) buzzer
• Visual indicator Red LED
• Power 9-volt PP3 battery
• Manufactured by EU or Equivalent, of heavy-duty quality.
• Easy start and maintenance possibility
• Materials durable and corrosion-resistant components.

2. All goods should be adequately packaged to prevent damage in transit or intermediate storage
3. After Sales & Warranty Services for 1 year. The supplier shall submit a written warranty paper

4. The Contractor’s relationship will directly be with OXFAM staff OXFAM will inform the contractor on the date of delivery.

5. An Oxfam staff or a representative will be responsible to monitor and confirm the work.

6. The contractor should have the capacity to complete this task within 5 days.

7. Supplier shall submit comprehensive technical data sheets for the Dip meter according to factory testing and commissioning.

8. Supplier shall be responsible for transporting the Dip meter to the designated location and for providing any necessary equipment to complete the delivery.

9. Any item not complying with the specs will be rejected.

If the supplier wishes to propose modifications to the specification (which may provide a better way to achieve Oxfam ´s objectives) these must be considered as an alternative offer. The Supplier must make alternative offers in a separate letter to accompany the offer. OXFAM is under no obligation to accept alternative offers.

Bill of Quantity:

Item

Description of items

Quantity

Unit

Unit price $

Total price $

1

Supply Piezometer with a Dip meter for the Geologist use and production department at SLWE-Saida.

2

Kit

2

Spare part: Power 9 volt PP3 battery

2

Item

Total

VAT (11%)

TOTAL (after VAT)

3. TIMEFRAME AND PAYMENT SCHEDULE

The supplier shall deliver the materials in 5 days after signing the contract.

Remuneration is based on submission of final deliverables according to the schedule below.

No.

Deliverables

Estimated Dates

% Payment

1

DELIVERABLE 1

Delivery of Piezometers to SLWE-Saida

19 - September - 205

100 %

TOTAL

100%

4. APPLICATION PROCESS

Submission instructions

Quotations and applications must reach Oxfam no later than [10/09/2025, Midnight Lebanon time , ].

Responses must be submitted in English, electronically or by hand to: lebanonprocurement@oxfam.org.uk

The subject of the mail should be: [Piezometer with a Dip meter + [Name of bidder]

Any questions, remarks or requests for clarification can be sent up to 4 days before the submission deadline in writing. The (anonymised) questions will be answered to all applicants.

Administrative requirements

To be shortlisted for evaluation against award criteria, the following documents must be submitted with this application:

Documents to be submitted

Importance

1

Supplier Quotation/Proposal (description of the goods/services/works provided as per the specification, including any details of quality, brand and a clear indication of pricing

• All prices must appear in USD with unit prices, total price and with a breakdown of applicable taxes (specify the VAT rate if applicable)

• Date and validity of quote must be included

Supplier shall submit comprehensive technical data sheets of the Piezometer with a Dip meter.

Mandatory

2

Proof of registration: The bidders also must include a copy of their registration at the relevant Chamber of Commerce and / or document showing self-employed tax registration.

Mandatory

3

Evidence of previous work

(List of similar projects with INGO’s)

Mandatory

4

Reference list showing company name, contact name, and phone number.

Mandatory

5

Work Plan showing delivery date

Mandatory

Evaluation and award criteria

The quotations will be assessed according to the following criteria and distribution of points:

Award Criteria

Max. points

Technical criteria

Capability / competence of bidder to perform the work / service required

Demonstrated expertise and experience in same provision domain

70

Previous experience with Oxfam

Previous experience with the NGO sector

Positive references/reputation

Quality of products/ services and ability to meet requirements

Meeting technical specifications OR Level of understanding of work/service required

Added value of items or services offered (ex. quality, warranty, after-sales support)

Ability to meet delivery dates OR Reliability of plan proposed

Value for money

Financial criteria

Financial offer

Total cost of the offer, all services included (without added tax)

 30

TOTAL:

100

Oxfam withholds the right to conduct interviews with one or more potential suppliers before an award decision is made. The purpose of the interview is to seek further clarification on the submitted quotations and learn more about the background and previous experiences of the potential suppliers and their teams.

5. OTHER CONDITIONS

Conditions for participating in the procurement process are detailed in the Terms & Conditions of Bidding

6. CODE OF CONDUCT

Oxfam is committed to integrity in its operations and supply chains and ensuring high ethical standards. Complying with all laws and regulations and ensuring fair competition are fundamental to this commitment. We actively promote these principles and standards and expect all Oxfam suppliers to demonstrate commitment towards them.

All consultants/applicant are required to agree and adhere to the Oxfam Supplier Code of Conduct, whereas individuals (including consultants) must sign the Oxfam Non Staff Code of Conduct[1]. These Codes of Conduct set out the specific standards and principles in the areas of human and labour rights, environmental impact and anti-corruption that suppliers must follow.

[1] Non-Staff Code of Conduct applies for any self-employed individuals or contracted employees of suppliers who are working on Oxfam sites, or who have access to Oxfam materials, or who may represent Oxfam in any manner but are not part of Oxfam’s legal entity)