Re-advertise: Rehabilitation of Four Water Points

TERMS OF REFERENCE

 

Oxfam is a global movement of people who are fighting inequality to end poverty and injustice. Across regions, from the local to the global, we work with people to bring change that lasts.

OVERVIEW

Title and brief description of the requirement

 

Rehabilitation of four water points

 

 

Delivery location

 

Saaide, Talia and Houche Barada North Bekaa

How to apply

Interested candidates are invited to submit their offer by email to Lebanonprocurement@oxfam.org.uk

 

Deadline for submission of offers

Deadline to be on Thursday 25 September 2025.

Specific Considerations

Mandatory office visit for a presentation to be held by the program team and then to proceed with a visit to the site. Date : Tuesday 23  September 2025 at 10 AM (Oxfam Zahle office = https://goo.gl/maps/Z9LRCCUAWisESgd59) Interested suppliers should send email to Lebanonprocurement@oxfam.org.uk. With email subject strictly being “Rehabilitation of four water points”

 

1. BACKGROUND AND CONTEXT

Oxfam is a global movement of people, working together to end the injustice of poverty. Oxfam has been working 2in Lebanon since 1993. We provide humanitarian assistance to vulnerable people affected by conflict, and we promote economic justice and good governance, and women’s rights. Oxfam also works with local partners to contribute to the protection and empowerment of marginalized women and men.

Oxfam is supporting the Syrian refugees in the rehabilitation and renovation of the water points available in the informal settlements. Therefore, Oxfam is seeking a supplier/contractor for the rehabilitation of four water points in Saaide, Talia and Houche Barada.

 

 

 

 

 

 

 

 

 

2. SPECIFICATION OF GOODS AND SERVICES REQUIRED

 

ITEM

Description

              Saaide 008 Water Point 

Cleaning Tank

Clean and disinfect the existing plastic water tanks 6000L

Water Tank Installation and Fixation

Installation of the existing plastic water tank 6000 L  on the nearby existing steel stand. Works include fixation with steel ropes of 5mm thickness

Plastic Water Tank Cover

Supply and install plastic cover for the plastic water tank 6000 L

Feed Pipe

Fix the available 4-inch feed pipe to the 6000L plastic water tank
The work includes excavation and backfilling where needed [EK1] 

Steel Valve

Supply and install 1/2-inch steel ball valve (European brand or equivalent). The work includes installing a distributer HDPE line 1/2 inch with all its accessories on the four tanks and distributing these steel valves on them

Distributer HDPE Pipe

Supply and Install HDPE PIPE ½-inch with all its accessories and fittings, and connect the tents with the existing water tanks 6000L

Plastic Ball Valve

Supply and install 4-inch plastic ball valve
(European brand or equivalent)

Talia 027

Water Tap

Supply and install stainless steel water tap 1/2 inch
( European Brand or equivalent )
it should be for heavy duty applications

Tee HDPE

Supply and install Tee HDPE 1/2 inch

Elbow HDPE

Supply and install Elbow HDPE 1/2 inch

Saddle

Supply and install Saddle 1/2inch to 1/2inch

Talia 012

Water Tap

Supply and install stainless steel water tap 1/2 inch
( European Brand or equivalent )
it should be for heavy duty applications

Tee HDPE

Supply and install Tee HDPE 1/2 inch

Elbow HDPE

Supply and install Elbow HDPE 1/2 inch

Saddle

Supply and install Saddle 1/2inch to 1/2inch

Houche Barada 022

Water Tank Cleaning

Clean and disinfect the existing plastic water tanks 6000L

 

Water Tap

Supply and install stainless steel water tap 1/2 inch
( European Brand or equivalent)
it should be for heavy duty applications

 

Water Tank Cover

Water Tank cover (Global Plast)

 

    

 

 

Item quantities are subject to change, and some items may be removed

 

Mandatory Site Visit: Supplier who didn’t attend the site visit, they can’t submit their offers

 

All interest suppliers are invited to the mandatory site visit, and they need to send interested email

 

4.METHODOLOGY

The key steps to be followed though not explicit and the detailed modality and work plan will be agreed during consultation meeting include:

[Proposed methodology/ key steps to be followed]

[ Information on project organisation, roles and responsibilities etc.]

Planned timeline

Activity / Milestone

Outputs or Deliverables

Estimated days

Timeline

Saaide 008 Water Point Rehabilitation

As per Attached BOQ (will be sent later to the supplier who attends the site visit)

1 working day

Approx. date : 1st week of October.

Talia 027 Water Point Rehabilitation

As per Attached BOQ (will be sent later to the supplier who attends the site visit)

1 working day

Approx. date : 1st week of October.

Talia 012 Water Point Rehabilitation

As per Attached BOQ (will be sent later to the supplier who attends the site visit)

1 working day

Approx. date : 1st week of October.

Houche Barada 022 Water Point Rehabilitation

As per Attached BOQ (will be sent later to the supplier who attends the site visit)

1 working day

Approx. date : 1st week of October.

 

4.TIMEFRAME AND PAYMENT SCHEDULE (remove this section if not required)

Remuneration is based on submission of final deliverables according to the schedule below.

No.

Deliverables or Documents to be delivered

Estimated Dates

% Payment

1

Saaide 008 Water Point Rehabilitation

After 30 days of invoice submission

(After completion and handover of all the work)

0%

2

Talia 027 Water Point Rehabilitation

After 30 days of invoice submission

(After completion and handover of all the work

0%

3

Talia 012 Water Point Rehabilitation

After 30 days of invoice submission

(After completion and handover of all the work

0%

4

Houche Barada 022 Water Point Rehabilitation

After 30 days of invoice submission

(After completion and handover of all the work

0%

 

Handover all the work

After 30 days of invoice submission

 

100%

TOTAL

 

100%

 

 

5. EXPERIENCE OR PROFILE REQUIREMENTS

The company/ individual(s) should have the following competencies:

Essential

1. I.D. card for the person signing on the bid empowered by the power of attorney. 
2. Academic / Professional qualification (CVs)
3. Copies of original documents that demonstrate their legal establishment, registration, and status.
4. Confirmation letter of delivery time 3 working days Please attach a pdf document.
5. Data sheets for each item specified in the BoQ. Each data sheet must be saved as a separate file with the corresponding item name.
6. Experience with Oxfam / NGOs / working in development/ humanitarian settings (Similar experience. Please attach a table including company name, work description.)
7. Proficiency in the relevant market of this request (Reference of two or more clients within similar scope we need (Preferable with NGOs) (NGO Name or private client name, contact person and email, project description, locations, value of money).
8. Detailed Work plan (not more than 3 working days)
9. Financial Folder:
   1. Detailed financial offer for the Bill of Quantities

 

6. APPLICATION PROCESS

Submission instructions

Quotations and applications must reach Oxfam no later than

Responses must be submitted in English, electronically to: lebanonprocurement@oxfam.org.uk

The subject of the mail should be: “Rehabilitation Four Water Points”

Any questions, remarks or requests for clarification can be sent up to ‘before the submission deadline in writing. The (anonymised) questions will be answered to all applicants.

Administrative requirements

To be shortlisted for evaluation against award criteria, the following documents must be submitted with this application:

 

Documents to be submitted

Importance

1

Supplier Quotation/Proposal (description of the goods/services/works provided as per the specification, including any details of quality, brand and a clear indication of pricing

• All prices must appear in USD, with unit prices, total price and with a breakdown of applicable taxes (specify the VAT rate if applicable)

• For works, the total budget, which must include a detailed breakdown of costs by [deliverables / day / working hours].

• Date and validity of quote must be included

Mandatory

2

Proof of registration: The bidders also must include a copy of their registration at the relevant Chamber of Commerce and / or document showing self-employed tax registration.

Mandatory

3

Evidence of previous work / references List of similar publications or any other documents proving similar experience and technical and thematic knowledge.

Mandatory

 

 

 

 

Evaluation and award criteria

The quotations will be assessed according to the following criteria and distribution of points:

Award Criteria

Max. points

Technical criteria

Capability / competence of bidder to perform the work / service required

Demonstrated expertise and experience in rehabilitation work

20

Previous experience with the NGO sector

5

Positive references/reputation for minimum two clients

10

Quality of products/ services and ability to meet requirements

Meeting technical specifications OR Level of understanding of work/service required

10

Added value of items or services offered (ex. quality, warranty, after-sales support)

5

Ability to meet delivery dates OR Reliability of plan proposed

10

TOTAL:

60

Financial criteria

Financial offer

Total cost of the offer, all services included (without added tax)

40

TOTAL:

100

 

Oxfam withholds the right to conduct interviews with one or more potential suppliers before an award decision is made. The purpose of the interview is to seek further clarification on the submitted quotations and learn more about the background and previous experiences of the potential suppliers and their teams.

7. OTHER CONDITIONS

Conditions for participating in the procurement process are detailed in the Terms & Conditions of Bidding

8. CODE OF CONDUCT

Oxfam is committed to integrity in its operations and supply chains and ensuring high ethical standards. Complying with all laws and regulations and ensuring fair competition are fundamental to this commitment. We actively promote these principles and standards and expect all Oxfam suppliers to demonstrate commitment towards them.

All suppliers/applicant are required to agree and adhere to the Oxfam Supplier Code of Conduct, whereas individuals (including consultants) must sign the Oxfam Non Staff Code of Conduct[1]. These Codes of Conduct set out the specific standards and principles in the areas of human and labour rights, environmental impact and anti-corruption that suppliers must follow.

ANNEXES

• Conflict of interest declaration form for 3rd parties
• Safeguarding policy

 

 

[1] Non-Staff Code of Conduct applies for any self-employed individuals or contracted employees of suppliers who are working on Oxfam sites, or who have access to Oxfam materials, or who may represent Oxfam in any manner but are not part of Oxfam’s legal entity)

 [EK1]Better to mention the diameter and type of the pipe