Logistics and Finance Assistant

This form is a part of the mandatory process for the application to the position of Logistics and Finance Assistant at ARCPA/AL -JANA, Wadi Zayneh. Shortlisted candidates will be contacted.The purpose of the post is to assist in, and support AL-JANA in NFIs distribution operations, data management, streaming and reporting on operations implemented in Wadi El Zayneh by the distribution teams managed by AL-JANA in the frame of the program.

Project Background: The Arab Resource Center for Popular Arts (ARCPA), commonly known as AL-JANA,  is deeply committed to engaging marginalized communities in Lebanon through a multifaceted approach. Our focus extends to empowering children and youth, nurturing their capacities in pivotal areas such as conflict transformation, active learning, and innovative expression. In partnership with UNICEF, AL-JANA is rolling out a large-scale distribution of Family Hygiene Kits across Saida and Wadi Zayneh area.

Key Tasks & Responsibilities: 

• Support procurement, warehousing, and timely delivery of supplies designated for distribution.
• Communicating with the operational stakeholders, suppliers, and other parties for the facilitation of operations
• Maintain stock records, reconcile balances, and issue delivery notes.
• Handle financial documentation for site rentals, casual labor, and petty cash as per donor’s requirements.
• Provide logistical support for distribution teams and vehicles.
• Provide regular and post distribution stock reconciliation reports.
• Manage financial disbursement records for operational costs.
• Documentation of logistics challenges and recommendations.
• Performing analytical check-ups at the level of each distribution and study deviations and identify causes in coordination with the financial management of AL-JANA.
• Supporting with any other responsibilities assigned by the line manager/s within AL-JANA Programs
• Participating in training offered by the AL-JANA and/or UNICEF.

Qualification & Job Requirements:

• Bachelor’s degree in accounting or finance, Business Administration or related fields.
• Experience in Supply Chain management, logistics/warehouse management operations is a strong asset.
• Minimum 3 years of recent experience in a similar position is a strong asset.
• 2 years’ experience in bookkeeping or accounting information system is a strong asset.

Other Personal qualifications

• Familiarity with basic accounting principles and procedures and with bookkeeping.
• Experience with accounting information systems
• Hands-on experience with spreadsheets (Microsoft Excel)
• Accuracy and attention to detail
• Organization
• Aptitude for numbers
• Flexible and responsive to program challenges, with willingness to take on additional tasks as needed.
• Ability to manage documentation, communication and reporting in English is a must
• Applicants who have previously worked or are currently working in similar positions living in, or adjacent to camps and gatherings will be prioritized

Duty Station: Wadi El Zayneh Center & Beirut Main Office-Cola.

Note: This position is subject to the availability of funds.

Safeguarding

Abiding by the AL-JANA Code of Conduct and PSEA Policy is mandatory. Reporting any incident or act and any risk identified that causes any harm to beneficiary or to others in the distribution site through reporting and feedback channels assigned by the NGO/donor is mandatory.

Safeguarding clause 

AL-JANA has a zero tolerance policy with regard to Sexual Exploitation and Abuse. Protection from Sexual Exploitation and Abuse (PSEA) is the responsibility of everyone. Selected candidates will therefore undergo rigorous reference and background checks against their past behavior against sexual exploitation and abuse and misconduct and may be required to provide additional information further on in the selection process. All individuals affiliated with AL-JANA will be required to always comply with the PSEA Policy and Code of Conduct.