Registration Clerks - Wavel, Baalbek

This position is subject to the availability of funds. Start of employment and continuation in the role are conditional upon final agreement and confirmation from the donor (UNICEF).

Women's Programs Association (WPA) has a zero-tolerance policy with regard to Sexual Exploitation and Abuse.  Protection from Sexual Exploitation and Abuse (PSEA) is the responsibility of everyone. Selected candidates will therefore undergo rigorous reference and background checks against their past behavior against sexual exploitation and abuse and misconduct and may be required to provide additional information further on in the selection process. All individuals affiliated with WPA will be required to always comply with the PSEA Policy and Code of Conduct.

Background

The Women’s Programs Association (WPA) is a humanitarian NGO working with the Palestinian communities in Lebanon in development, emergency response and relief through various projects and services addressing the needs of the community.  In partnership with UNICEF and TAAWON, the Women’s Programs Association (WPA) is rolling out a large-scale distribution of Family Hygiene Kits across all Palestinian families in Lebanon (North, Beirut, Beqaa, Saida, Tyre), each partner operating three centralized distribution sites per area, each partner will designate NFI distribution staff  per each site. In this framework, the WPA is seeking to recruit Registration Clerks to support NFIs distribution operations

2. Objective of the position:

The purpose of the post is to assist in, and support Women’s Programs Association (WPA) NFIs distribution operations, data management, streaming and reporting on operations implemented by the distribution teams in designated distribution sites and other relevant operations managed by WPA in the frame of the program.

3. Key tasks and responsibilities:

The Registration Clerk will work under the supervision of [IM Officer], to whom he/she will report.

Working continuously to keep up with the latest development of real time records on operations. Daily registration and verification sheets. Accurate beneficiary records and reports.

Proofing, registering and verifying family’s personal data and documentation at site level.

Collect designated kit receivers’ signatures and maintain accurate documentation.

Provide families with guidance on entitlements and processes.

Support complaint-handling mechanisms under IM Officer supervision.

Collaborate with Information Management & Reporting Officer, spot checks and beneficiary feedback records

Support any other responsibilities assigned by the [line manager] withing this job.

Participating in training offered by WPA and UNICEF/donor.

Frequent travel from-to distribution sites as required

Safeguarding

Abiding by the WPA’ Code of Conduct and PSEA Policy is mandatory

Reporting any incident or act and any risk identified that causes any harm to beneficiary or to others in the distribution site through reporting and feedback channels assigned by the [WPA/UNICEF] is mandatory.  

Qualification & Job Requirements:

High school diploma minimum: diploma/degree in administration preferred.

Experience: At least 1 year in registration, data entry, or frontline NGO/community services

Minimum 1 year experience in registration, data entry, or frontline NGO/community services, working within humanitarian/development programs or similar position is strong asset.

Strong data management skills, familiarity with relevant software are strong assets.

Other Personal qualifications

Familiarity with basic principles of field operations.

Aptitude for numbers and systems

Hands-on experience with spreadsheets (Microsoft Excel)

Accuracy and attention to detail, self-organization

Flexible and responsive to program challenges, with willingness to take on additional tasks as needed.

Ability to manage documentation, communication and reporting in English is a must

Applicants who have previously worked or are currently working in similar positions living in, or adjacent to camps and gatherings will be prioritized