Finance Coordinator (based in Lebanon, with frequent visits to Syria)

Main Purpose:

To coordinate financial control processes, ensure compliance with HAND and donor policies, and provide technical support to Finance Officers in preparing accurate and timely project reports.

Key Responsibilities:

• Review & Control:
  • Review and audit procurement-related transactions and documentation.
  • Review Payment Orders prepared by Finance Officers.
  • Issue payment orders related to contracts and allocate expenses correctly.
  • Review administrative staff timesheets and leave records, ensuring alignment with payroll.
• Payroll & HR Liaison:
  • Review payroll prepared by HR/Finance Officers.
  • Issue salary slips to staff and ensure approvals per policy.
• Project Reporting:
  • Review and consolidate project reports prepared by Finance Officers.
  • Prepare and submit consolidated project reports for donor and management use.

• Communication & Coordination:
  • Respond to inquiries from Finance Officers and Procurement regarding supporting documents.
  • Communicate with the Accounting Coordinator to reconcile entries, resolve discrepancies, and ensure project reports match the accounting system.
  • Escalate specific issues to the Finance Manager for decision-making.
• Technical Support:
  • Provide guidance and support to Finance Officers in budget vs. actuals (BVA) analysis and report preparation.
  • Ensure project codes, expense allocations, and donor requirements are properly reflected in reports.
• Compliance:
  • Ensure all reviewed documents and reports comply with HAND’s Finance Policy, donor rules, and audit standards.

Skills & Competencies:

• Strong knowledge of donor reporting requirements (UN, INGOs, etc.).
• Advanced Excel and reporting skills.
• Good understanding of procurement and payroll cycles.
• Strong coordination and communication with Finance Manager, Accounting Coordinator, and Finance Officers.
• Problem-solving and attention to compliance details.
  
  HAND maintains a zero-tolerance policy towards exploitation, abuse, and harassment, and is fully committed to safeguarding and promoting the welfare of children and vulnerable adults.