Admin and Logistics Expert

2. Background

Under the Active Citizenship Lab (ACL), MDSF seeks to strengthen civic leadership, social cohesion, and inclusive governance among Lebanese and Syrian youth in the Bekaa region. The program integrates a conflict resolution component that equips youth with the tools and knowledge to understand, analyze, and manage conflict constructively in their communities. This module also supports participants in developing empathy, dialogue skills, and conflict-sensitive approaches to civic engagement and community initiatives.

3. Objective

The objective of this assignment is to provide administrative and logistical support to the ACL project, ensuring efficient organization, reporting and documentation of all activities while maintaining compliance with MDSF’s operational and procurement procedures.

4. Scope of Work

Key responsibilities include:

Support the planning, coordination and logistical preparation of all ACL activities (trainings, meetings, community initiatives, events).

Follow up and manage invitations, confirmations and attendance sheets for all participants.

Prepare and maintain administrative records, including contracts, participant lists, agendas and documentation for activities.

Coordinate with experts and the MDSF procurement department for locations, materials, catering, transportation and other logistics.

Ensure accurate collection and filing of supporting documents for project reporting (photos, reports, invoices, etc.).

5. Deliverables

The trainer/service provider is expected to deliver the following:

Follow ups and activity attendance sheets and supporting documentation for each training or event.

Monthly report of activities implemented and logistical support provided.

Archiving all administrative and logistical documents (hard and soft copies).

6. Duration of Assignment

Total Duration: Up to 15.5 working days ( Outreach, Planning, Coordination, Documentation and reporting)

Implementation Period: November 2025 - January 2026

7. Qualifications

 The selected trainer or training organization must meet the following qualifications:

Bachelor’s degree in Business Administration or related fields.

Minimum 3 years of relevant experience in administration or project coordination (preferably with NGOs or development projects).

Strong organizational and documentation skills.

Familiarity with donor reporting and procurement processes.

Excellent communication skills in Arabic and English.

Strong attention to details.

8. Location

Ferzol, Zahle, Bekaa (Michel Daher Social Foundation building).

9. Reporting and supervision

The expert will report directly to the MDSF focal point. Coordination and logistical support will be provided by the MDSF project team.

10. Payment Terms

Payment will be made via bank transfer as follows:

 Two installments: 50 % upon signing the contract and 50% upon submission and approval of all deliverables.
Note: Without a valid MOF certificate, a 3.4% tax on goods and 8.5% on services will apply.

11. Documents Required

Interested individuals or organizations should submit:
- CV or organization profile with relevant experience
- Technical proposal (approach, methodology, outline of topics)
- Financial proposal (including training delivery, clinic sessions, …)

- Legal documents (MOF, ID, Registration Certificate)
- Sample of similar previous work 

12. Confidentiality statement

All information submitted in response to this RFQ is considered confidential and must not be disclosed to third parties without written consent from MDSF.