Logistics Assistant Intern

Internship Title: Logistics Assistant Intern

Supervisor: Country Procurement & Logistics Manager

Duration: 6 months

Duty Station: WeWorld Office in Zahle- Stargate

Logistics

• Base Management Tasks:

In charge of the following duties:

• Ensuring safe, comfortable, efficient and cost-effective use of the premises.
• Management of all contractual relations related to base rent, utilities and services.
• Manages communications (phones, internet) and basic IT maintenance.
• Supervising filing and archiving of premise’s logistics documentation.
• Supervising / implementing WeWorld Assets management system (for all assets linked to the premise(s)): procurement, registration, inventory, maintenance, disposal.
• Replenishment and stock of consumables and stationery used in the office.
• Basic maintenance, or arrangement of maintenance and its expenses.
• Ensuring that spare keys to guesthouses and offices kept in safe place with restricted access.
• Ensuring efficient and adequate lodging premises for permanent or visiting staff, including its maintenance and equipment arrangements.

• Fleet & Transportation Management Tasks:

Responsible for:

• Vehicles being in good condition, safe and road worthy.
• Monitoring vehicles’ expenditures and performance (KPIs);
• Preparing, processing and archiving of documentation.
• Keeping vehicles clean.
• Performing daily and weekly checks on vehicles.
• Ensuring logbooks and service books being filled in properly and if not, drivers must receive feedback and training to fulfil this task correctly.
• Liaising with transportation service suppliers, prepares service provision contracts, ensures invoice payment.
• Identifying potential transportation service vendors due to WeWorld actual needs.
• Ensuring availability of all necessary documentation to vehicle drivers.

Procurement

• Procurement Management Tasks:

• PR management (receiving and accepting of PRs from requestors, discussion and agreement on procurement process, administering, tracking of PR).
• Keep proper archiving of closed procurement procedures in soft and hard copies.
• Supporting in the preparation of the procurement files before an audit.
• Supply Chain Management (SCM) Tasks:
• Maintains suppliers’ database to keep track of performance and particulars.
• Suppliers’ identification, vetting and qualification to build up approved suppliers’ database.
• Know what is available from the market at what prices (conducts market surveys) to help programmes budget accordingly.

Internship Reimbursement: WeWorld will provide the Intern with a monthly reimbursement for transportation, equal to 100 USD (one hundred US dollars) per month.