Procurement Officer

Responsibilities

• Conducts research into the availability of goods and services
• Independently carries out ordinary procurement for a specific sector(s) up to certain amount
• At a local and international level, sources assess, evaluate, and register suppliers in collaboration with their direct supervisor and updates supplier master data and performance indicators.
• Drafts requests for tenders/quotes, selection tables (CBA), and contracts
• Negotiate contracts, improve prices and terms of business with suppliers, and review opportunities to make business savings utilizing negotiation and procurement best practice tools and methods
• Act as an interface between suppliers and other relevant departments on purchasing processes and new projects and activities
• Responsible for actively seeking to reduce costs without compromising the quality of goods or services being purchased
• Ensure compliance to company guidelines, purchasing policies, and procedures during supplier negotiations and contracts award process
• Prepare and raise purchase orders and order schedules
• Follows up on purchases and deliveries and checks that they conform to specifications and contract detail
• Assists in the receipt of goods and checks that they correspond to quantities and quality ordered
• Contact suppliers to resolve price, quality delivery or invoicing issues

OML Procurement Process

Purchase Order Management

Set up and maintain effective systems and approaches for purchase order processing and management including:

• Ensure that all relevant purchase orders are placed through the defined procurement process
• Coordinate the qualification of suppliers which includes supplier selection setting supplier details, review of supplier financials, etc.
• Maintain records of current qualified suppliers
• Manage requisitions, raise purchase orders for agreed purchasing department spend and obtain authorization from appropriate managers
• Work with Finance to ensure robust processes for the verification and authorization of procurement relating plan and budget spend

Supplier Relationship Management

• Manage the relationship with key suppliers in accordance with the OML Procurement Process and associated methodology for designated categories including
• Maintain up to date information regarding the supply market, identify any risks or opportunities that raise and develop appropriate actions
• Maintain records of current qualified suppliers
• Maintain up to date records of suppliers’ contracts
  
  Requirements

Education and Experience

• Bachelor’s degree in Commercial/Financial Sciences or relevant work experience
• 5 to 8 years of experience in customer service, preferably in an NGO or service provider environment
• 5 to 8 years of experience in supplier management or similar function
• Experience in negotiating and managing contractual relationships
• Experience in developing and implementing processes for specifying, tendering, and selecting suppliers
• Membership of a recognized purchasing professional body

Knowledge, Skills, and Competencies

• Knowledge of Service Management Processes with particular emphasis on Supplier Management
• Knowledge of best practice purchase transactions process
• Ability to effect credible purchasing strategies using a relevant process
• Ability to work as a team player as well as in cross-functional teams
• Supplier selection methodology
• Knowledge of Service Management practices and procedures
• Knowledge of a wide range of medical services or equipment’s is a plus
• Creativity and innovation
• Result oriented
• Communication skills