MEAL Officer – Data Management Assistant

Key Responsibilities

1. Data Management & Cleaning

• Maintain, organize, and update project databases, ensuring accuracy and consistency across all records.
• Clean and validate datasets, identifying and correcting errors, duplicates, and inconsistencies.
• Ensure all data is properly coded, labeled, and stored in accordance with MEAL protocols.
• Support the development and maintenance of digital data collection tools (e.g., Kobo).
• Regularly back up data and ensure safe, confidential storage in line with data protection policies.
• Enter, verify, and clean quantitative and qualitative data collected through field tools and Kobo forms.
• Maintain and regularly update project databases, trackers, and data management systems.
• Support the compilation and organization of data for monthly, quarterly, and donor reports.
• Assist in generating visual dashboards, charts, and summary tables for internal use.
• Ensure data confidentiality, accuracy, and consistency across all sources and tools.
• Support data collection teams by preparing templates and verifying the completeness of submissions.
• Provide basic statistical summaries and pivot tables upon request from MEAL staff.
• Participate in data archiving and backup processes in coordination with the MEAL team.

2. Monitoring & Evaluation

• Participate in developing M&E tools, surveys, and data collection methodologies when needed.
• Support field teams during data collection to ensure data quality and compliance with standards.
• Conduct routine data quality checks and provide recommendations for improvement.
• Assist in analyzing quantitative and qualitative data for internal use and donor reporting.

3. Reporting & Learning

• Prepare data summaries, dashboards, and visualizations of collected data to support program teams and management.
• Contribute to MEAL reports by providing accurate data to lead MEAL officer.
• Support learning events, project reviews, and after-action reflections by presenting key findings and trends.
• Support the development of organizational databases for collected data.

4. Accountability & Safeguarding

• Ensure that feedback is logged, cleaned, categorized, and shared with program teams for follow-up.
• Maintain confidentiality, safeguarding principles and uphold ethical standards when handling sensitive beneficiary information.
• Immediately report and support the appropriate handling of any safeguarding concerns or incidents in line with organizational policies and procedures.

Qualifications & Requirements

• Minimum 1–2 years of experience in MEAL, data management, or data analysis within NGOs (preferred).
• Strong skills in Excel (pivot tables, formulas), data cleaning, and database management.
• Experience with digital data collection platforms such as KoboToolbox or similar tools.
• Knowledge of Power BI, Tableau, or other data visualization tools is an asset.
• Strong analytical and problem-solving skills with excellent attention to detail.
• Ability to work under pressure, manage multiple tasks, and meet tight deadlines.
• Good communication skills and ability to collaborate with field teams.

•  Core Competencies

 Strong organizational and time-management skills

• Ethical handling of data and respect for confidentiality
• Accuracy and attention to detail
• Teamwork and collaboration
• Commitment to humanitarian values and principles