Senior Procurement Executive

ROLES AND RESPONSABILITIES

• Create and continuously update the procurement process and procedures document.
• Ensure that procurement guidelines are in line with FTL's policies and best practices.
• Communicate any changes or updates in the procurement process to relevant stakeholders.
• Execute procurement bidding processes in strict accordance with FTL Procurement Policies and Procedures to ensure transparency and compliance.
• Develop comprehensive plans for the procurement of equipment, services, and supplies, aligning them with project requirements and budget constraints.
• Review, analyze, compare, and approve equipment, products, and services to be purchased, focusing on quality, cost-effectiveness, and suitability.
• Generate Terms of Reference (TORs), bidding documents, and all associated supportive materials for procurement activities.
• Create and issue Requests for Quotation (RFQs) to potential suppliers, ensuring clear and accurate information is provided.
• Collaborate closely with the Manager to align procurement activities with project goals and staff requirements.
• Oversee inventories, maintaining precise purchase and pricing records to optimize resource allocation and inventory control.
• Cultivate and manage positive supplier relationships, while skillfully negotiating contracts to secure favorable terms.
• Update and maintain supplier information, including qualifications, delivery times, product ranges, and other pertinent details for effective procurement management.
• Develop contracts with suppliers and external service providers to ensure clear terms, compliance, and accountability.
• Research and evaluate potential suppliers, assessing their performance, reliability, and suitability for the organization's needs.
• Prepare budgets and conduct cost analyses to determine the financial implications of procurement activities and identify opportunities for cost savings.
• Collaborate with the Senior Accountant regarding payment methods, ensuring financial alignment and compliance with organizational financial procedures.

DELIVERABLES

• Reports
• TOR, bidding reports

QUALIFICATIONS

• University degree in Business Management, Accounting or similar field preferred
• Minimum 5 years of experience in similar position
• Proficiency in Microsoft Office and purchasing software
• Flexibility in performing duties, with exceptional ability to execute multiple tasks concurrently.
• Results driven

SKILLS

• Good interpersonal communication skills
• Ability to manage diversity and to create networks
• Ability to work independently and with professional discretion.
• Engaged in developing self
• Excellent writing, editing, grammatical, organizational, and research skills.
• A high degree of self-motivation
• Resilience and persistence
• Responsive in thinking critically and acting with agility in complex situations
• Ability to work with a broad range of people
• Strong risk management skills
• Strong negotiation skills
• Detail oriented
• Collaborative team player
• Good time management
• Proficient in English, French and Arabic.