Deputy Supply Coordinator (Mobile Staff)

Médecins Sans Frontières (MSF) / أطباء بلا حدود is an international, independent, medical humanitarian organization that delivers emergency aid to people in more than 70 countries who are affected by armed conflict, epidemics, natural disasters and exclusion from healthcare. MSF offers assistance to people based on need, irrespective of race, religion, gender or political affiliation and our actions are guided by medical ethics and the principles of neutrality and impartiality.

What are MSF Activities:

• We offer basic healthcare, perform surgery, fight epidemics, rehabilitate and run hospitals and clinics, carry out vaccination campaigns, operate nutrition centres, and provide mental healthcare. Our activities include the treatment of injuries and disease, maternal care and the provision of humanitarian aid. Where necessary, we set up sanitation systems, supply safe drinking water, and distribute relief to assist survival.

What International Mobile Staff Means:

• Being part of MSF International Mobile Staff Pool means that you will go to work on projects in any of the countries where MSF works. Each project you go to will require a certain period of commitment (6 to 12 months). It also means that you are flexible, committed, and made your personal choice to be part of projects that may be located in the most remote places in the world, often in a tough environment or circumstances with limited resources and amenities.

Main Purpose

Supporting the Logistics Coordinator or the Supply Chain Coordinator through delegated tasks and responsibilities, replacing him/her in his/her absence in coordinating the supply chain activities in the mission and participating and collaborating in the implementation of strategies and support to the field in accordance with MSF protocols, standards and procedures in order to enable the development of the mission and optimize the impact of the medical projects

Accountabilities

• Participating actively in the definition and monitoring of annual project planning and budgets and the Emergency Preparation Plan, defining strategies and advising the Logistics Coordinator or Supply Chain Coordinator in the translation of the identified needs into objectives, priorities and resources needed for intervention
• Defining, monitoring, evaluating and ensuring the implementation of the strategies and overall supply activities in the mission, making adjustments where needed, according to MSF standards, protocols and procedures. This includes guaranteeing of the following:
  • An efficient supply administration and provision of adapted tools to support the different supply activities
  • Standardisation of warehouse management focusing on medical stocks and the interactions with the distribution points. (in case of integration of medical stock under Supply)
  • Stability of supply activities within regular and emergency intervention of the concerned projects and manages field visits on regular basis to offer a permanent support to the direct and indirect supply stakeholders
  • Validation of the use of the supply related third parties (suppliers, transport companies, freight forwarders,) proposed by the procurement officers, transport manager, together with the technical referents when needed
• Planning, supervising and implementing, in close coordination with the HR Coordinator, the associated processes (recruitment, training, briefing/debriefing, performance evaluation, detection of potential, development and internal communication) of the staff under his/her responsibility in order to ensure both the sizing and amount of knowledge required
• Ensuring technical support to his/her team as well as to all other teams in the mission
• Representing MSF in meetings with Authorities and other NGOs at the request of the Logistics Coordinator or Supply Chain Coordinator
• Performing tasks delegated by the Logistics Coordinator or Supply Chain Coordinator, as specified in his/her job description

Education

Essential degree and specialization in Logistics/Supply Chain.

Experience

• Essential in supply chain management (minimum 2 years) and in organization of supply administration and procedures.
• Desirable proven understanding of MSF Field Logistics (general knowledge of MSF equipments and kits in accordance to the nature of the project).

Education : Essential university or technical school diploma, desirable Business Management, Supply Chain.

Languages :Essential : English, French

added Value : Spanish , Portuguese

Competencies :Commitment to MSF’s Principles, Behavioral Flexibility, Results and Quality Orientation, Teamwork and Cooperation, People Management and Development.