Finance Reporting Lead

General Tasks

1. Supervise reporting officers to meet projects' deadlines and requirements set by donors: 

• Distribute tasks and projects in a balanced way to reporting officers.
• Review and validate the work done by reporting officers.
• Sign the necessary documents to proceed.
• Follow up and emphasize the financial aspects of projects with internal and external auditors.
• Be the focal point with donors on financial matters.
• Respect reporting deadlines and provide related files accordingly.
• Ensure that the expenditures on projects correspond to their respective budgets, and in case of any deviation, suggest mitigation procedures to remain compliant with the required terms.
• Participate in the budget definition process for new projects.

2. Ensure the capitalization of all the records of the grants in progress:

• Ensure the proper collection and labeling by reporting officers of all the supporting documents necessary for sound reporting and monitoring of grants (invoices, receipts, bank statements, payroll, contracts, etc.).
• Ensure that officers establish and maintain a database of financial monitoring elements of projects, including balances, actual versus forecast, and schedules.
• Verify that all operations of projects are posted directly to the system.
• Receive and accompany donors' auditing missions.
• Capitalize, classify, and document all projects' reports and their supporting documents.
• Collect and record all supporting documents necessary for effective reporting and monitoring of grants, including invoices, receipts, bank statements, payroll records, and contracts.
• Request project payments in accordance with SOPs and organizational procedures.
• Process and release staff salaries allocated to relevant grants.
• Identify and allocate accounting data related to covered grants.
• Maintain a comprehensive database of financial elements for each grant, including general ledger extracts, transaction lists, spending plans, and financial budget follow-up reports.
• Prepare the consolidated compiled General ledger based on General extracts for each grant and share it with the Finance manager. 

3. Guarantee the validity of documents and compliance with financial:

• Analyze what is already planned and realized, make budget projections to prevent possible gaps, and propose solutions.
• Check that bank activities and transactions recorded on the system are aligned with the reports sent (reconciliation).
• Create and update a progress chart of projects compared to the indicators requested by the donors.
• Gather these data using forms required by each donor.

4. Ensure the accurate components and transmission of financial reports:

• Prepare all necessary documents in case of an audit.
• Transmit reports on time and in due form to the relevant project coordinators.
• Check and make sure that all operations are correctly labeled in the accounting system.
• Answer all the questions and remarks, internal or external, related to reports and financial follow-up of projects.
• Ensure the availability of funds.

5. Provide financial reports when needed:

• Prepare, issue, and send all the financial reports to concerned managers monthly.
• Assist in any other duties as assigned by the Finance Manager.

 Skill set and Competencies

• Strong knowledge of audit principles and financial compliance standards
• Proficiency in financial reporting and report drafting techniques
• Leadership and team supervision capabilities
• High respect for deadlines, accuracy, and confidentiality
• Strong analytical and synthesis abilities
• Effective listening and communication skills
• High level of rigor and attention to detail
• Perseverance and follow-through in monitoring financial matters
• Patience in handling complex reporting cycles and donor requirements
• Advanced budget monitoring and financial forecasting skills
• Strong knowledge of donor regulations and grant compliance frameworks
• Financial reconciliation and internal control expertise
• Proficiency in accounting systems and financial management software
• Risk assessment and problem-solving capabilities
• Ability to manage multiple projects simultaneously under pressure
• Strong stakeholder management and coordination skills

 Languages : Arabic and English are required; French is a plus

Level of Education and Experience needed :

Master’s Degree is required, major in Finance, Accounting, Management, or any related field with 5-7 years of experience in a similar position.

Working Conditions 

• Tools, Software used : MS Office, SAP.
• Workplace : Jisr El Bacha, office based.
• Working Schedule : Monday to Friday from 9h am till 5pm.
• Type of contract : 1 year contract (Renewable depending on performance).