Operations Officer - Damascus

Key Responsibilities:
1. Supplier and Contractor Management
•    Identify and select suitable suppliers and contractors to ensure alignment with the organization's standards, focusing on sustainability, ethical purchasing, and cost efficiency.
•    Maintain strong relationships with suppliers and regularly renegotiate terms to secure favorable pricing and service levels.
2. Procurement Planning and Execution
•    Collaborate with internal departments to assess procurement needs, quality standards, and delivery timelines.
•    Prepare and issue purchase orders, ensuring accuracy and alignment with organizational requirements.
•    Keep track of order status and monitor delivery timelines to ensure timely receipt of goods and services.
3. Logistics & Warehousing
•    Oversee warehouse operations, including receiving, storage, stock management, and distribution.
•    Ensure accurate record-keeping of warehouse inventories in compliance with policies.
•    Manage fleet operations, including scheduling, fuel consumption, and maintenance.
•    Oversee asset management, including tagging, tracking, maintenance, and disposal in coordination with the logistics team.
4. Receiving and Distribution
•    Receive and inspect deliveries to confirm compliance with order specifications.
•    Organize and distribute goods efficiently to the relevant departments or project sites.
5. Market Monitoring and Product Evaluation
•    Monitor product availability and market trends to identify potential procurement and logistics opportunities.
•    Recommend product and service updates based on evolving organizational needs.
6. Database and Records Management
•    Develop and maintain a comprehensive supplier and logistics database, ensuring it is regularly updated with accurate information.
•    Maintain proper documentation of assets, fleet, and warehouse records.
7. Reporting
•    Prepare and submit detailed reports on procurement and logistics activities, including cost analysis, supplier performance, inventory, and order status.
•    Provide regular updates to management on procurement, logistics performance, and challenges.