Supply of Multi-Purpose Relief Kits

1. About CARE

At CARE, we seek a world of hope, inclusion, and social justice, where poverty has been overcome and people live with dignity and security.

This has been our vision since 1945, when we were founded to send lifesaving CARE Packages® to survivors of World War II. Today, CARE is a leader in the global movement to end poverty. We put women and girls in the center because we know we cannot overcome poverty until all people have equal rights and opportunities. In 2019, CARE worked in 100 countries and reached 70 million people with an incredible range of life-saving programs.

To know more about CARE, https://www.care.org/our-work/

 2. CARE Technical Specification

Suppliers are requested to refer to the
attached Excel document for full technical specifications, quantities, and
detailed requirements for all five kits included in this RFQ.

• The Excel file contains all five BoQs in a single workbook, with each
  BoQ on a separate sheet for clarity:
  1. Feminine
     Hygiene Kit
  2. Mini
     Hygiene Kit
  3. Shelter
     Cleaning Kit
  4. Menstrual
     Hygiene Kit (disposable and reusable)
  5. Baby
     Kit (disposable and reusable diapers)
• Please note:
  1. The
     quantities indicated in the BoQs are indicative only and may be adjusted
     depending on budget availability.
  2. The
     quantity of each individual item within the kits may increase
     or decrease based on actual needs during implementation.
  3. Suppliers
     should provide quotations based on the quantities listed, but CARE
     reserves the right to adjust orders according to the approved
     budget and operational requirements. 

All suppliers are expected to review the BoQs carefully and ensure that their quotations comply with the specifications,
quantities, and any additional requirements noted.

Note: Any deviations from the specifications must be clearly stated in the quotation.

Suppliers are requested to refer to the attached Excel document for full technical specifications, quantities, and detailed requirements for all five kits included in this RFQ.

• The Excel file contains all five BoQs in a single workbook, with each BoQ on a separate sheet for clarity:
  1. Feminine Hygiene Kit
  2. Mini Hygiene Kit
  3. Shelter Cleaning Kit
  4. Menstrual Hygiene Kit (disposable and reusable)
  5. Baby Kit (disposable and reusable diapers)
• Please note:
  1. The quantities indicated in the BoQs are indicative only and may be adjusted depending on budget availability.
  2. The quantity of each individual item within the kits may increase or decrease based on actual needs during implementation.
  3. Suppliers should provide quotations based on the quantities listed, but CARE reserves the right to adjust orders according to the approved budget and operational requirements.

All suppliers are expected to review the BoQs carefully and ensure that their quotations comply with the specifications, quantities, and any additional requirements noted.

Note: Any deviations from the specifications must be clearly stated in the quotation.

3. Evaluation Process 

The evaluation of quotations will be based on a weighted scoring system, as follows:

• Technical Proposal: 80%
• Financial Proposal: 20%

CARE will first evaluate the technical proposals. Only bidders who meet the minimum technical requirements will have their financial proposals considered.

Technical Evaluation Criteria

Bidders are requested to provide supporting information and documentation to demonstrate their capability to meet the requirements. The following criteria will be considered:

1. Quality of Goods/Services
   • Justification and details on quality must be verifiable.
2. Availability of Goods/Services
   • Ability to deliver within the required emergency timeline.
3. After-Sales Services
   • Including availability of supplies, or support if applicable.
4. Ability to Provide Samples
5. References / Client Experiences
   • Provide three or more references whose environment, size, and scope are most similar to CARE.
   • Include a summary of work completed, and contact information (name, telephone, email).
6. Vendor’s Previous Records of Performance and Service
   • Past performance and reliability in similar projects.
7. Vendor’s Citations and Awards
   • Recognition or awards received from other customers or award-giving bodies.
8. Testimonials / Survey Responses
   • Feedback from previous buyers and/or partners.
9. Availability of Vendor’s Representatives
   • Ability to provide consultation or support as needed.
10. Ability to Render Satisfactory Service in this Instance
    • Demonstrated understanding and capability to meet CARE’s emergency requirements.
11. Years of Experience
    • In providing the requested goods
12. Financial Stability of the Vendor
    • Evidence of financial capability to deliver the required goods

Note: Only bidders who meet the minimum technical requirements will have their financial proposals evaluated.

Financial Evaluation

• The financial proposal will account for 20% of the total evaluation score.
• CARE will review total costs including kits, transportation, and any other relevant charges.
• The lowest responsive bid may receive the highest financial score, with other bids scored proportionally

4. Framework Agreement 

The successful bidder(s) will enter into a Framework Agreement (FWA) with CARE Lebanon for a period of one (1) year from the date of contract signature.

• The FWA will establish the unit prices, specifications, and quality standards for the kits and related services outlined in this RFQ.
• During the contractual period, the prices, specifications, and quality of goods/services must remain consistent with the offer submitted and approved during the tender process.
• CARE may place multiple purchase orders or call-off orders under the FWA based on operational needs, budget availability, and emergency response requirements.
• Quantities ordered during the FWA period may increase or decrease depending on CARE’s programmatic needs.
• The supplier must ensure continuous availability of the goods and services at the agreed prices and quality throughout the duration of the agreement.

Note: Any changes to specifications, pricing, or quality during the FWA period must receive prior written approval from CARE.