Weapons and Ammunition Management Project Assistant

Job Purpose

The WAM Project Assistant will provide direct support to the implementation of Weapons and Ammunition Management (WAM) activities, including training project delivery. The role is task-oriented and will involve assisting senior staff in administrative, logistical, and field-related duties to ensure the smooth execution of training and operational activities. The position requires a reliable and flexible individual capable of carrying out assigned tasks efficiently across different WAM functions.

Principal Responsibilities

Training Support

• Assist in preparing training venues by arranging materials, equipment, and other logistical requirements.
• Receive training materials from the logistics team and ensure they are properly organized and available for training sessions.
• Support trainers and Technical Field Managers (TFMs) during the delivery of training activities.
• Assist with participant registration, maintain attendance records, and ensure proper documentation during trainings.
• Provide general administrative and logistical support throughout training activities.
• Support WAM staff during field activities, including site visits and technical tasks as required.
• Assist in preparing, organizing, and handling materials and equipment used in WAM activities.
• Support the tracking, storage, and management of consumables and operational items, and report any shortages to the line manager.
• Perform data entry and maintain basic records related to project activities.
• Carry out administrative duties such as filing, document preparation, record maintenance, staff daily attendance tracking, and monthly timesheet support.
• Maintain organized physical and electronic filing systems.
• Provide basic Arabic–English translation support when required.
• Assist with routine office tasks to ensure the smooth implementation of WAM activities.
• Drive the project vehicle (van) when required and transport trainees to and from training venues.

Requirements

• Must have a good understanding of filing systems and data entry.
• Must have the ability to read and write in Arabic and in the English language.
• Must be computer literate with Excel, Word, and PowerPoint. 
• Preferably have a good understanding of relevant MAG operational reporting formats.
• Driving License: Valid driving license to drive a van
• Experience: At least 1 year of relevant experience in administrative support, training logistics, field activities, or similar roles.
• Education: Bachelor’s degree in business administration, public Administration, international relations, political science, management, or communications is required or equivalent study and experience.

General

All MAG staff are expected to undertake the following general duties:

• Work towards achieving departmental business plan objectives.
• Work within the framework of MAG’s core values, promoting its ethos and mission statement.
• Work as part of a team and liaise with other departments to ensure effective communication across the organization.
• Ensure familiarity with and adherence to all MAG policies and procedures and the Safeguarding framework.
• Ensure confidentiality of information as required by MAG policies and procedures.
• Undertake any other duties appropriate to the post as may be required.
• Aware of gender mainstreaming and ready to participate in gender awareness courses/training
• Able to work in a mixed team
• Undertake and apply learning from appropriate training and development programmes.
• Understand and uphold the standards outlined in MAG’s Safeguarding Framework, acting with due care and attention to safeguard the wellbeing of anyone that comes into contact with MAG’s work and reporting concerns if they do arise.