Project Officer

Main tasks and responsibilities

Main tasks and responsibilities:
The Project Officer will ensure timely delivery of inclusive, safe, and quality learning activities, targeting crisis-affected girls and boys, including adolescents and children with disabilities, in both collective shelters and host communities.
S/he will report to the Project Manager to ensure a harmonized approach with AVSI program and MEAL departments, the technical team and the local partners.
I- Organization, Planning and Reporting
- Work closely with the Project Manager to prepare and regularly update detailed workplans, activity schedules, and service delivery plans, ensuring alignment with project targets and timelines.
- Coordinate with outreach volunteers to plan and oversee beneficiary identification and enrolment, ensuring inclusion of the most vulnerable groups.
- Ensure adherence to MEAL requirements, including beneficiary tracking, attendance, and activity monitoring.
- Coordinate with the MEAL department to ensure:
• Accurate and timely data collection and entry (Activity Info)
• Proper documentation (registration, attendance, dropouts, assessments)
• Data verification and consistency across tools
- Ensure beneficiary lists are validated, updated, and shared with relevant teams.
- Support the establishment of activity schedules (NFE, SEL, PSS MHPSS, distributions,…).
- Regularly report to the Project Manager on:
• Progress against targets
• Challenges and delays
• Field-level risks and mitigation actions
II- Education Component
- Coordinate with Education technical staff to support the delivery of non-formal education (ECE, BLN and RS), Teacher training, coaching, and classroom observations
- Act as the direct supervisor of center coordinators in the assigned area.
- Ensure smooth implementation of all education activities, including the management of temporary learning spaces (TLS) and learning environments, monitoring of attendance and follow-up on absenteeism and timely entry of data into Activity Info by the center coordinators
- Oversee the distribution of education kits, recreational kits, and learning materials
- Liaise with school principals and local authorities to support ensure access to public schools and shelters
- Ensure inclusion of children with disabilities, provision of assistive devices and referrals to specialized services
- Ensure accessibility of learning spaces and participation of all children.
III- Child Protection
- Ensure all staff and partners comply with AVSI Child Safeguarding and PSEA policies.
- Monitor learning environments to ensure they are safe, inclusive, and protective.
- Identify and report protection concerns through appropriate channels.
- Ensure confidential referral pathways are functional and accessible.
- Refer cases to Child Protection, MHPSS, or Inclusion teams for follow-up.
- Oversee the delivery of structured SEL, PSS and MHPSS activities
- Support implementation of GBV risk mitigation measures, especially for adolescent girls.

IV- Use of the project’s resources
- Identify and refer the procurement/logistical needs of the centers to the Project Manager.
- Guarantee the exclusive use of the hotline for professional purposes.
- Monitor the work of the centers coordinators to guarantee the correct functioning of the services.
- Timely submission of timesheets to the administration on the last day of activities in each month.
- Based on project needs, develop recruitment requests for teachers, assistants, volunteers, etc. in compliance with HR forms and requirements.
- Consolidate and submit payment tables, journal expenditure request, purchase requests, based on the forecast of logistical resources needed and agreed with the PM.
V-Others
- Participate in project staff training.
- Implementation through creating synergies and planning joint activities
- Ensure continuous coordination and communication with the other sector partners
- Perform other duties within areas of responsibility as requested by the supervisor.