Procurement & Logistics Officer - BML

Basmeh & Zeitooneh is a registered Lebanese organization, committed to serving refugees and vulnerable communities in Lebanon through six community centers across the country. The organization runs educational, relief, livelihoods, and protection programs, and aims to serve as an inclusive and supportive focal point for the entire community. Basmeh & Zeitooneh has a zero-tolerance policy for sexual exploitation, abuse, and child abuse. Also, fraud, bribery, and corrupt activities. Basmeh & Zeitooneh (B&Z) is committed to maintaining the security, confidentiality, and privacy of your personal information. Basmeh & Zeitooneh is committed to safeguarding the well-being of children and upholding the Convention on the Rights of the Child. Basmeh & Zeitooneh maintains a zero-tolerance policy on child abuse.

We are currently accepting applications for the position of Procurement & Logistics Officer at Basmeh & Zeitooneh.

Implementation Location : BML ( Ain Al Remmeneh / Bourj Hammoud  ) & Remote Support for Tripoli .

Reports To : Procurement & Logistics Coordinator

Contract Duration : Until November 2026

Job Purspose : The P&L Officer (BML & Tripoli) is responsible for coordinating, consolidating, and ensuring smooth implementation of and adherence to logistic and security procedures and provides logistical support to B&Z centers & programs.

Main Responsibilities:

• Handle all procurement activities for Basmeh & Zeitooneh centers in BML and Tripoli and programs, including contacting suppliers, gathering quotations, and purchasing items.
• Implement and maintain procurement procedures for all projects and maintain records for auditing purposes.
• Keep accurate records of payment and delivery of goods and services.
• Ensure that no procurements are carried out without financial approval.
• Manage proper filing of all documents for easy reference.
• Conduct field visits to monitor supplier performance and recommend contract modifications when necessary.
• Follow up with suppliers to ensure adherence to agreements with B&Z.
• Ensure cost-effective purchasing based on budget, market conditions, program requirements, and timely delivery needs.
• Locate suppliers through catalogs and internet research, and interview them for product information.
• Verify accuracy of suppliers’ bills in comparison with bids and purchase orders.
• Stay updated on organizational and governmental rules affecting purchases and provide information to staff and vendors.
• Handle Logistics & Procurement issues related to the Small Grants Project.
• Coordinate and ensure timely payments for rent, utilities (electricity, water, gas, etc.), and running costs with the center’s accountant/finance officer.
• Manage center’s assets and coordinate maintenance needs.
• Oversee drivers and center’s vehicles movement in coordination with the center coordinator.
• Coordinate with various units to ensure compliance with B&Z policies & procedures for Logistics and procurement.
• Adhere to donor’s compliance and accountability measures.
• Abide by B&Z logistics and procurement policies and the code of conduct.
• Maintain filing and reporting systems.
• Provide close follow-up and support to staff reporting to this position.

People Management: Coordinate with various departments and ensure that the requests presented adhere to B&Z’s policies & procedures

Miscellaneous:Upon request, perform any other additional duties assigned by the Logistics & Procurement Coordinator   in order to allow the organization to function optimally.

KPIs:

• Working in –line with the donor’s compliance and accountability measure.
• Working in respect to B&Z logistics and procurement policies.
• Applying the code of conduct signed
• The filing system
• Reporting system
• Following up closely with staff reporting to this position.

Education & Experience:

• Bachelor’s Degree in Business Administration, Supply Chain Management, Logistics, or a related field
• Minimum of 2–4 years of relevant experience in procurement, logistics, or supply chain management
• Experience in vendor management, contract negotiation, and supplier coordination
• Strong knowledge of procurement procedures, inventory control, and documentation processes
• Experience with ERP systems and/or procurement software is an advantage, preferably in NGO or similar environments

Competencies:

Functional Competencies:

• Strong knowledge of standard procurement and logistics procedures, policies, and best practices
• Solid understanding of inventory management systems and stock control processes
• Proficiency in using computerized inventory and logistics management systems (ERP is an asset)
• Good knowledge of documentation, reporting, and tracking of procurement and logistics activities
• Ability to ensure compliance with organizational procurement guidelines and donor requirements

Behavioral Competencies:

• Strong communication and representation skills, with the ability to liaise effectively with suppliers and internal teams
• Ability to multitask, prioritize workload, and manage deadlines under pressure
• High adaptability to changing work environments and operational needs
• Strong teamwork and collaboration skills in multicultural settings
• Problem-solving skills and ability to take initiative in operational challenges
• Attention to detail and high level of accuracy in handling data and documentation
• Commitment to integrity, transparency, and professionalism in all tasks