Program Data & Reporting Coordinator

RESPONSIBILITIES

Data Management

• Collect, compile, and consolidate program data across all program pillars, ensuring completeness, accuracy, and timeliness.
• Maintain and regularly update program databases, trackers, and information management systems related to project implementation, indicators, and results.
• Ensure data quality through validation, cross-checking, and alignment with MEAL standards and reporting requirements.
• Support the development and improvement of data management tools, templates, and processes to enhance efficiency and consistency.

Reporting Coordination

• Coordinate and support the preparation of high quality periodic internal and external reports, including donor reports, situation reports, and management updates.
• Ensure consistency, coherence, and accuracy of data and narratives across all reporting products.
• Liaise closely with program teams, technical leads, and MEAL staff to gather timely and reliable program information.
• Contribute to aligning reports with donor guidelines, organizational standards, and strategic priorities.

Data Analysis and Visualization

• Analyze program data to track progress against targets, identify trends, gaps, and areas for improvement.
• Develop clear summaries, dashboards, and visualizations to support program monitoring, performance tracking, and decision making.
• Translate data into user friendly formats, including presentations, infographics, and briefs for internal and external audiences.
• Support leadership with evidence based insights to inform strategic and operational decisions.

Documentation and Knowledge Management

• Maintain organized and accessible documentation of program reports, data sets, and key program information.
• Support the development of program summaries, fact sheets, case studies, and knowledge products to enhance visibility and learning.
• Contribute to capturing lessons learned, best practices, and success stories across program pillars.
• Ensure proper archiving and version control of all reporting and program documentation.

Proposal Development and Business Support

• Support the Awards and Grants Manager and program teams in proposal development through data analysis, evidence generation, and contextual inputs.
• Contribute to the development of concept notes and proposals by providing relevant data, trends, and programmatic insights.
• Assist in drafting sections related to needs assessment, results frameworks, indicators, and logical frameworks.

Coordination Support

• Support the Awards and Grants Manager in tracking reporting timelines, deliverables, and compliance requirements.
• Ensure timely follow up with program teams to collect reporting inputs and address gaps or delays.
• Facilitate coordination between programs, MEAL, and other departments to ensure alignment and smooth information flow.

• Applies and follows code of ethics, values, mission, and vision of Order of Malta – Lebanon
• Performs other related duties assigned by the Programs Director

QUALIFICATIONS

• Bachelor’s degree in Statistics, Social Sciences, Development Studies, Data Management, or related field
• Minimum 3 years of experience in program reporting, data management, or project coordination within NGOs or development organizations
• Strong analytical and data management skills
• Ability to interpret and present program data clearly
• Strong writing and reporting skills
• Attention to detail and accuracy
• Ability to coordinate with multiple teams and manage reporting timelines
• Strong proficiency in Microsoft Excel and PowerPoint
• Experience with data visualization tools or databases is an asset
• Fluency in English, French and Arabic required