Procurement Assistant (Available To Start Immediately)

We are Tabitha for Relief and Development, and we desire justice, both for people and their communities, so that they flourish. We strive for lasting change for those who live in poverty, are excluded, or are caught in a crisis. We value entrepreneurship and are ready to go off the beaten track. We desire to partner with everyone who shares our mission.

We are looking for a Procurement Assistant to support the administrative and operational functions of the Procurement Department. The Procurement Assistant will manage procurement documentation, follow up on purchase requests and supplier communications, maintain accurate records and filing systems, and support procurement processes, reporting, coordination, and other procurement-related activities.

Equal employment opportunity:

Tabitha for Relief and Development is an equal opportunity employer where all individuals are respected, valued, and empowered. We prioritize diversity in backgrounds, perspectives, and expertise to strengthen our collective impact and achieve lasting global change. Discrimination of any kind whether based on race, color, gender identity, gender expression, religion, age, sexual orientation, national or ethnic origin, disability (including HIV/AIDS status), marital status, military veteran status, or any other protected category is not tolerated.

Conflict of Interest disclosure

Tabitha is committed to ensuring a fair, transparent, and integrity-based recruitment process. Candidates may be requested to disclose any actual, potential, or perceived conflict of interest during the application, interview, or pre-contracting stage. This may include family, close personal, professional, financial, or organisational relationships with Tabitha staff, governance members, partners, suppliers, or donor representatives, or any situation that may create preferential treatment or the appearance of preferential treatment.

How to Apply:

Please send your resume to hr@tabithalb.org by Monday 25 th of May 2026 the latest. The applicant should clearly specify in the subject of the email the position. Applications that do not follow the guidelines will be disregarded.

Main Tasks:

• Assit in preparing and processing purchase requests, purchase orders, and procurement documentation.
• Maintain accurate procurement records, supplier files, contracts, and correspondence.
• Assist in follow ups with suppliers regarding quotations, delivery schedules, invoices, and required documents.
• Assist in collecting and comparing supplier quotations and preparing comparison sheets.
• Coordinate with internal departments to ensure procurement requests are complete and approved.
• Track orders and update procurement status reports regularly.
• Support inventory and stock monitoring when required.
• Ensure all procurement documents are properly filed both electronically and physically.
• Assist in preparing procurement reports, summaries, and departmental presentations.
• Handle administrative tasks such as scheduling meetings, preparing minutes, managing emails, and responding to routine procurement inquiries.
• Support compliance with procurement procedures, company policies, and audit requirements.
• Perform other administrative and procurement-related duties assigned by the Procurement Department  

Qualifications & Requirements

• Bachelor’s degree in Supply Chain, or any related field.
• Previous experience in procurement, administration, or office support is an advantage.
• Good organizational and time-management skills.
• Strong attention to detail and accuracy in documentation.
• Proficiency in Microsoft Office applications, especially Excel and Word.
• Good communication and interpersonal skills.
• Ability to work under pressure and manage multiple tasks.
• Knowledge of procurement procedures is a plus.

Remarks:

All Tabitha policies, guidelines and checklists are an integral part of this Job Description and must be implemented e.g.

Policy on Safety and Security

Guidelines on Prevention of Corruption

Guideline on PSEA

Tabitha Code of Conduct and child protection